Administrative Assistant III - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

SCA

Job Qualifications:

Skills:

Communication, Microsoft Office, Office Administration

Certifications:

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• The Administrative Assistant (AA) in this office will be the interface between customers and department officers

• The AA should have a can-do attitude and positive demeanor

• This is a customer facing position requiring a high level of professionalism as the AA will interact with the center's workforce, partners, and liaisons, and will be seated at the entrance to the office suite

• The AA will report to the chief and deputy chief of Support and be part of a team of administrative support personnel center wide

• The AA will interface with numerous visitors from a wide variety of offices

• The AA will be responsible for the Center's FO administrative support and the 2 department's taskings

• They will also be part of a dynamic administrative support team providing Center-wide assistance

• The AA should have excellent verbal and written communication skills, be self-motivated, able to work independently as well as be team oriented

• Travel, if any, would be local to WMV and the occasional domestic off-sites

• The Administrative Assistant (AA) will consistently use the following systems to complete actions throughout each week. Outlook, Microsoft Office, SharePoint, Power Point, EARRS, Go Travel, sponsor training system, sponsor access tracking system, and the sponsor asset tracking software

• An advanced level of proficiency is needed for both the sponsor access tracking system and sponsor travel system

• The AA should have an intermediate level of proficiency and knowledge with the sponsor asset tracking software, sponsor travel system, and sponsor voucher system

• The AA needs a basic skill level with Microsoft Word, Excel, Powerpoint, and Sharepoint

• The office desires an AA with prior sponsor experience and knowledge of sponsor databases used by the sponsor network of administrative support personnel. The position is non-supervisory but the AA may be asked to train junior SAs when required

• The Administrative Assistant (AA) will provide personnel management support throughout the office via numerous activities and responsibilities

• The AA will handle access requests via the sponsor access request tracking system and troubleshoot access request errors should they arise

• The AA will handle all visitor access requests using the sponsor visitor access request system and will escort visitors as needed

• The AA will handle group administration, creating new groups, and cleaning up existing ones

• With the arrival and departure of personnel the AA will update seating charts and phone cards, and track all arriving/departing officers and trainees, as well as update approver lists, and rosters

• As directed the AA will provide vault access

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• HS Diploma and 3 years of relevant experience or equivalent combination of education and experience

• The work schedule is a standard schedule with core hours of 8:00am - 4:00pm (M-F); the AA may arrive no earlier than 8:00 am and depart no later than 5:30pm unless specific events require a later departure

• Candidate must be able to operate in a team environment as well as successfully work on their own

• This position is on customer site

GDIT IS YOUR PLACE: