Administrative Analyst

Job Title

Administrative Analyst

Classification

Administrative Analyst/Specialist Non-Exempt

AutoReqId

552790

Department

Student Life and Leadership

Division

Vice President, Student Affairs Office

Salary Range

Classification Range $4,799 - $6,992 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,799 - $5,347 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position:

The Office of Student Life and Leadership is committed to providing support and fostering community engagement to empower students through involvement, leadership, and co-curricular learning opportunities to enhance their Titan Experience. We seek an exceptional individual to join our team as the Administrative Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Seeking a professional who possesses excellent budget management, customer service, and communication skills. The Administrative Analyst is responsible for the majority of administrative support and procedures for the Office of Student Life and Leadership. Under the general supervision of the Director of Student Life and Leadership, the Administrative Analyst provides scheduling and administrative support to the Director. Provides administrative support, customer service, leads support staff and monitors and maintains unit budgets. Serves as a liaison to Human Resources and Inclusive Excellence (HRIE). Monitor and maintain multiple budgets, providing up-to-date forecasting and projection reports currently for State, Philanthropic Foundation, State Budget, and Student Success Initiative Fees/Budget for the department. Initiates budget documents and budget planning meetings, processes authorizations, downloads and reconcile data, prepares reports, and processes documentation including requisitions, payment of invoices, check requests, travel, disbursements, and payroll. Assists the Director in overseeing day-to-day coordination of administrative operations including the development, implementation, and oversight of operational procedures to deliver service to students, departments, and employers. Functions as the department’s primary liaison to key campus departments.

The Administrative Analyst oversees the venue approval process for outdoor venues, classrooms athletic spaces, and Kinesiology classrooms. Works with multiple stakeholders on their venue requests and provides excellent customer service to campus and community guests when processing venue requests. Initiates, analyzes, researches, and collects and prepares complex data of operating and financial reports, including time and attendance records, travel and expense reports, and personnel files. Provides and presents recommendations to management. Oversees purchasing and collection, deposits, and account maintenance. Coordinates work for support staff to assure timely completion of key responsibilities, qua