Country Administrative Coordinator

Would you like to work in an international, innovative organization, where we produce high-quality solutions and are constantly looking to enhance existing and develop new offerings? Are you eager to join a professional team and work directly with our employees and customers? Then we have an interesting position in Grundfos for you. 

 

What is the job about?   

The Country Administrative Coordinator will provide administrative support to Country President for country activities, including but not limited to; employee engagement, DE&I, general onboarding, communications, travel, meeting organization, facilities, and front desk. This role is onsite at our Brookshire, TX headquarters 5 days a week.

 

Your main responsibilities:   

• Organization of multiple meetings and associated logistics, including scheduling, location, agenda preparation, and coordinating food and beverages.
• Capable of using discretion with confidential information.
• Send out approved Country Communications in terms of emails, newsletters, and internal postings as needed.
• Serves as an active member of employee engagement team (social committee) and manages meeting minutes.
• Assist Country HR with general onboarding as needed, which may include I-9 completion back up, and onboarding for high profile employees, monthly welcome breakfast, etc.
• Timely submission of expense reports and invoices as needed.
• Event planning such as corporate meals, or receptions for internal company events.
• Organization of travel and lodging logistics for external visitors and international travelers, as needed.                                                                                                     

35% Facilities and Front Desk:

• Support Facilities in general items such as maintaining kitchen to Grundfos standard.
• Ordering Supplies as needed.
• Backup to receptionist, with all necessary duties required.
• Administers check-in/check-out of temporary and vendor security badges.
• Conference room set up including the arrangement, placement of tables and chairs for various meeting requirements.
• Compile and report monthly sustainability data as required by group EHS.
• Lead emergency response team for GCI. Includes conducting drills for evacuation and in office sheltering.

5% Special Projects:

• Supporting and or leading special project as assigned, not limited to other administrative work, social events, etc.

 

Your background  

We imagine that you have:    

• High school diploma or equivalent, Associate degree Preferred
• Experience working with customer service and reception
• Proficiency in the use of personal computers, preferably Microsoft software applications, such    as Word, Excel and PowerPoint and networked computer systems.

 

Please note that relocation for this position cannot be supported and qualified candidate must have the authorization to work in the USA without support. 

 

 

What’s in it for you? 

 

What are your goals? Here at Grundfos it’s our mission to enable you develop and fulfil your aspirations, both career and personal. We are guided by our six core values, and you’ll find that your fresh ideas will be welcomed and make a difference in everything from local to large-scale global projects. You’ll encounter colleagues from all over the world both as part of your daily work, supporting and all the while broadening each other’s cultural horizons.  

  

In addition, your day-to-day benefits as a regular, full-time employees include:  

• 5 paid holidays; paid time off for volunteering; up to 20 paid vacation days. Vacation hours are accrued on a prorated basis, based on your hire date within the calendar year. 
• Competitive medical, dental, and vision plans; 401(k)-match program. 
• Annual bonuses, parental support, internal well-being consultants and programs, engaging team buildings.    
• Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly.  
• Long-term career development with regular dialogue, as well as continuous learning and development opportunities.  

 

  

Do you want to learn more?   

 

  If this job sounds interesting, please send your resume and cover letter by clicking “Apply”.   

  

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