Associate Accounts Payable Analyst

Job Summary:

The Accounts Payable Associate Analyst is responsible for the accurate and timely processing of vendor invoices, vendor management and expense report processing. This role plays a critical part in maintaining the financial integrity of the organization by ensuring that all payable transactions are recorded correctly and in compliance with company policies and procedures.

Responsibilities
Invoice Processing:

• Receive and review vendor invoices, ensuring accuracy, completeness, and adherence to company policies.

• Verify the appropriate approvals and supporting documentation are in place for all invoices.

• Enter invoice details into the accounting system accurately and in a timely manner.

• Resolve discrepancies or issues with invoices, communicating with vendors and internal stakeholders as necessary.

• Follows up on recurring invoices not received by month end

Payment Processing:

• Assist in weekly payment run file preparation

• Print, scans and mails checks as part of the weekly payment run

Expense Report Processing:

• Review employee expense reports for accuracy, completeness, and compliance with company policies.

• Verify appropriate approvals and supporting documentation for all expense reports.

Vendor Management:

• Ensure vendor accounts are accurately set up and maintained in the accounting system.

• Ensuring that all proper documentation is received and verified.

• Maintain effective relationships with vendors, addressing any inquiries or issues related to billing and payments.

Compliance and Reporting

• Adhere to all relevant accounting principles, policies, and procedures.

• Assist in audit documentation, month-end, and year-end closing activities related to accounts payable.

• Prepare reports and analyses for subsidiary activities as required, providing accurate and timely information to management.

Qualifications
Required:

• Bachelor's degree in accounting, Finance, or other related area or an equivalent combination of education and experience

• Familiarity in using accounting software, MS Office, specifically Excel, and other relevant tools

• Possess analytical and problem-solving skills

• Well organized to prioritize tasks and meet deadlines

• Attention to detail and accuracy

• Strong written and verbal communication skills

• Customer-centric mindset with a focus on providing exceptional customer service