Executive Administrative Business Partner

The Position

This Executive Administrative Business Partner role directly supports ‘Roche’s Head of Global Legal Pharma & General Counsel, Genentech’ and will report into our Legal Operations team.  This role will frequently exercise independent judgment and discretion in the management of the executive’s calendar, business operations of the leadership team, complex global logistics, and reconciling spends. A proactive ability for independent judgement on often complex needs that are matters of significance, advanced communication skills, and the ability to anticipate and deliver in a dynamic corporate global legal environment are essential for this role.

The Opportunity

Key responsibilities of this role include the following, the majority of which carries decision-making authority for matters of significance, where exercising discretion and independent judgement is daily and regularly necessary and utilized:

• A proactive understanding of the executive’s priorities and operational needs, monitoring and pivoting as needed to ensure smooth operation.

• Utilizes exceptional problem-solving skills in real-time, effectively anticipating and resolving unforeseen disruptions and urgencies that may affect the smooth productivity of the executive, with minimal executive intervention needed on a daily basis.

• Independently manages the executive’s calendar as a strategic business asset, exercising discretion and independent judgment for the matrixed priorities of business needs, stakeholder needs, internal/external relations, “business-as-usual” needs, and time-sensitive needs.

• On behalf of the executive, fields all incoming internal/external requests and inquiries, confirming/declining executive’s participation, tracking deliverables, and collaborating with internal/external communication partners to ensure the executive is prepared.

• Manages the executive’s global leadership team’s operations (spanning Roche Pharma Legal and Genentech), inclusive of developing and distributing agendas, managing sensitive internal/external materials and insights, as well as aligning and tracking deliverables of the leadership team, utilizing discretion and independent judgement for these collective matters of significance.

• Assumes primary management responsibility for the department’s offsites and strategic meetings, developing agendas, formulating content strategy, and negotiating contracts with venues and speakers on matters of significance to the executive’s department.

• Exercises independent judgement for managing the executive’s domestic and international travel, inclusive of managing international visa requirements, customs regulations, and travel advisories to ensure seamless global navigation.

• Tracks, submits, and reconciles spends related to the business operations of the executive.

• Regularly manages and handles highly sensitive and confidential information, navigating sensitive issues and matters of significance with internal and external parties. 

• Independently manages communication needs on behalf of the executive, inclusive of proactive recognition of individuals/teams and triaging networking inquiries. 

• Actively leverages technologies that facilitate or enhance communication and productivity (i.e. “Google Workspace”, Zoom, Roche approved AI tools, Adobe, E-Signature tools, etc)

• Champions digitization, leveraging technology and AI in support of the executive’s objectives.

Who You Are

Required skills and qualifications are as follows:

• A Bachelor’s Degree (or equivalent experience)

• 6+ years of administrative, operations, or project support experience, ideally within the pharmaceutical/biotechnology or legal industry.

• 2+ years of experience directly supporting senior/executive level leaders (i.e. C-Suite/officer level role), ideally within the pharmaceutical/biotechnology or legal industry.

• Proactive self-starter with excellent judgment who can work independently, anticipate an executive's needs, as well as confidently make appropriate critical decisions and problem solve without reliance on pre