Floating Executive Assistant and Office Manager, CIB TDS (US)

Work Location:

New York, New York, United States of America

Hours:

40

Line of Business:

Administration

Pay Detail:

$65,000 - $105,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs. 

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Preferred Qualifications:

Department Overview:

TD Securities Corporate and Investment Banking provides a full range of financial advisory and capital-raising services to corporate and institutional clients globally. The department is organized into areas of expertise by product, region, and industry.

The Business Management Team within Corporate & Investment Banking is responsible for providing ongoing strategic and operational support, as well as supervisory oversight, to front-line Investment Bankers and Senior Executives within the department, such that their focus can remain on providing optimal client coverage and execution. The team liaises with various TDS and TDBG support partners to advance the needs of the department as well as assist with rolling out any firm- or bank-wide initiatives.

Position Overview:

The Corporate & Investment Banking group is a demanding environment and requires a self-starting, efficient person who works extremely well in a team, can manage multiple priorities at the same time, and thrives in a fast-paced, intense and exciting environment.

In this role, you will be a member of the Colleague Experience Center of Excellence within the Corporate & Investment Banking Business Management Team, which oversees a variety of colleague engagement programs in support of the overall business. In this position, you will also act as a floating executive assistant to support business leaders on an as-needed basis. More specifically, the role will require you to:

• Partner with the Business Management team as a floating Executive Assistant to provide support for all Corporate and Investment Banking Groups, on an as-needed basis, within the division
• Temporarily cover CIB Groups that require additional assistance to perform essential functions and provide accurate, organized and efficient administrative support
• General administrative duties include answering the phone for senior team members, greeting clients and guests, filing, photocopying, ordering food for breakfast and lunch meetings, etc.
• Interface with Senior Leaders on a regular basis to support business initiatives
• Be responsible for own workflow and schedule to ensure quality and efficiency is given to Groups and the Business
• Maintain internal Executive Assistant management through Teams chats, information sharing, training sessions, etc.
• Office management tasks include managing CIB floor plans, seating assignments, organization charts, room reservation, visitor requests, Bloomberg terminal clean ups, vendor management collaboration, etc.
• Be the first line of contact for centralized onboarding tasks, providing "white glove service" to Bankers, and perform follow ups to check in on progress and/or additional needs
• Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
• Collaborate with multiple teams across TD Securities to organize Employee Appreciate Week activities in the office for the Corporate & Investment Banking population
• Assist ad-hoc Corporate and Investment Banking Business Management event logistics, special projects, morale planning-initiatives, and other tasks

The Executive Assistant I - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to reliev