Administration Associate I

Overview

The Los Angeles Operations is seeking an Administrative Associate to join their team.

Responsibilities

The Administrative Associate I maintains accurate and efficient onsite/offsite electronic and paper filing systems in accordance with established procedures.  Dispenses all incoming mail and packages and processes all outgoing mail as economically as possible. Orders and stocks all supplies and maintains service for all copiers.

 

Accurately creates, maintains, retrieves and follows up on all active and cancelled files per established filing procedures.  Works to reduce filing costs by culling both onsite and offsite files and works to transition hard copy files to digitized system, as allowed.  When needed, coordinates physical transfer of files to other FM Global locations.  Files and supports information filed in CSS. 

 

Dispenses all incoming mail and packages for office.  Processes all outgoing mail and uses most economical method to ship.  Maintains mailroom procedures binder for mailroom back-ups.

 

Performs various receptionist duties and operates the phone system and handles other duties as requested and assigned. Assists with other general services, as assigned.Handles all types of incoming calls for Operations Office. Welcomes and assists office visitorsMaintains the visitor's log and "Welcome Board". Maintains inventory control of office supplies. This includes meeting, kitchen and business center supplies.  Works to make most economical decisions on office supply ordering, sometimes with supervision.   Organizes and manages all inventory levels with minimal waste or voids.  Adheres to the supply list for guidance.

 

Maintains office copy/printer equipment to ensure equipment is in working order, paper and toner levels are replenished and drum kits installed.  Troubleshoots malfunctions of copiers/printers and calls for service repair when required.

 

May assist with ordering food, setting up and cleaning for client meetings, team meetings and trainings. May assist with set up and tear down of meeting space, including tables and chairs.

Qualifications

Skills

Strong attention to detail, organized, math aptitude, reliable, team oriented, customer service oriented, results driven

 

Education

High School or Equivalent

 

Minimum QualificationsExcept where required by licensure or regulation a combination of comparable education and experience may be used to satisfy qualification requirement.

 

Language Requirements (All employees are required to read, write, and speak English)

 

The salary range for this position is $40,300 to $50,300. The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM Global’s comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.