Coordinator, Fiscal Facility and Trades Services

Position Type:

Administration and Professionals

Date Posted:

2025-10-02

Location:East Professional Center

INTRODUCTION: CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD’s approach to the reinvention of public education and holds our community accountable for the success of Cleveland’s schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for

performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district’s Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:

 

Location: Administration or As Assigned
Reports to: Office Manager, Facilities and Trade Services
FLSA Status: Non-Exempt
Salary Band: 4
Compensation: $49,035.00 - $68,650.00

The Facilities and Trades Department of the Operations Division plays the primary role in the maintenance and operation of all CMSD properties. The position of Coordinator, Facilities provides support in the day-to-day management of more than one hundred properties in the School District.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assimilates sensitive information as needed
• Reviews and creates purchase order/supplier contracts for materials and contracted services
• Reviews and processes invoices in a timely manner
• Manages and prepares reports for projects and tracks progress and report status in a timely manner
• Assists in the preparation of background documents and materials for presentations
• Exhibits good customer relations skills in answering phones, screening and responding to inquiries and requests from District officials, parents, students, media and other external customers.
• Assumes responsibility for calendar management, scheduling and arrangement of meetings/appointments and preparation of agendas for meetings
• Handles basic correspondence without supervision, including memos, letters and electronic transmissions to internal employees and external customers
• Organizes and supports day-to-day activities to ensure efficient office operations
• Screens and handles incoming and outgoing electronic communications
• Assembles highly confidential and sensitive information associated with Facilities and Trades vendors
• Oversees expenditures from the Trades budget and assists with vendor payments
• Implements District and/or Board of Education policies and procedures
• Performs all other duties as assigned

QUALIFICATIONS

• A valid State of Ohio Driver’s License is required.
• High School Diploma required
• 7-10 years of experience in Facilities
• Excellent oral, interpersonal, and writing skills

• Ability to work with other departments that affect the operation of the Facilities and Trades Department
  • Knowledge of computer systems
  • Familiarity with Excel to prepare spreadsheets
  • Experience with Brightly work order system (preferred)
  • Experience with Workday (preferred)
• Knowledge of the pr