Administrative Specialist

Posting number: 26-03168

Department: City Manager's Office

Division: CitiCable

Job classification: ADMINISTRATIVE SPECIALIST

Posting type: Open & Promotional

Categories: Communications

Summary

Exercising independent judgment, this employee performs highly responsible technical, administrative, and analytical duties in an assigned service area or department. Employee applies rules and regulations in the administration of city programs; researches and analyzes data for management systems, including budgeting, finance administration processes and personnel management. Employee provides highly responsible administrative assistance to an assigned department. Performs related duties as required.
This position works in the CitiCable Division under the direction of the City Managers Office.

Examples of duties

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs, which may be required.)
 
In addition to the Knowledge, Skills and Abilities requirements of the Administrative Technician:
 
Knowledge of:
Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project and program management.
Knowledge specific to the area of assignment; considerable knowledge of the major principals, practices, methods, and techniques of administration relating to areas such as general management, budgeting, human resources, or finance.
General knowledge of how city government functions.
 
Skill to:
Operate specialized hardware devices, tools, and equipment  relating to assigned function.
Operate copy machines, printers, scanners, fax machines, office phone, smart phone, computer, laptop, and iPad.
Utilize Microsoft Office products including Word, Excel, PowerPoint, Assess, and Outlook, Adobe Pro, and various applications such as CHRIS, CFS, and Sharepoint. Conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues.
 
Ability to:
Develop strategies to problems of moderate complexity focused on a specific program, function, or service area; adapt guidelines, including unwritten policies, precedents, and practices that are not always completely applicable to changing situations. 
Apply comprehensive grasp of most factors affecting area of responsibility.
Evaluate situations having multiple (and sometime conflicting) elements/considerations.
Make judgments and decisions that are still guided by policies, procedures, and management imposed limits, but latitude exists for non-reviewed actions or decisions on routine and some non-routine matters. 
Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations.
Act independently and know when to refer situations to higher-level authority.
Prepare cost projections and monitor/control budgetary compliance.
Understand and apply contract terms and provisions.
Organize, analyze, and evaluate tangible and intangible data soundly and impersonally.
Understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations.
Formulate reasonable and effective conclusions.
Conduct thorough investigations, determine methodologies, and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables.
Train, supervise, or evaluate assigned staff and their work.
Consistently demonstrate a pleasant, good-natured, and cooperative attitude with others on the job; maintains composure, even in very difficult situations; accept criticism well and remain calm in high stress situations involving other people or their circumstances.
Consistently fulfill job and work obligations and deal effectively with ambiguity.
Examples of Work Performed (Illustrative only. Any one position within this classification may not include all of the duties listed nor do the listed examples include all of the tasks that may be performed.)
 
In addition to the nature of duties assigned to the Administrative Technician:
Performs professional level analytical and technical work in the formulation and administration of department or division budgets, development and management of contracts, man