Executive Assistant/Events Manager

Description

Our Institution:

Founded in 1860, Bard College is an international network of highly innovative and admired educational institutions grounded in the liberal arts and sciences. Simon’s Rock at Bard College actualizes the simple yet radical idea that many students are ready for college before the age of 18. This idea, first envisioned by Elizabeth Blodgett Hall on the original Simon’s Rock campus in 1966 in Great Barrington, MA, launched the Early College movement in the United States and beyond. Simon’s Rock has carried out this mission for 59 years in Great Barrington, and in July of 2025 is relocating to the Massena campus of Bard College, in Annandale-on-Hudson, NY.

In this new location, Simon’s Rock will have a diverse student population of approximately 180 students, both boarding and day students, drawn nationally and internationally, with a significant population of students identifying as LGBTQIA . This includes enrollment in the Early College Associate in Arts degree program as well as in Bard Academy. Launched in 2015, Bard Academy is a two-year high school program with courses designed and taught by college professors and leading to entry into college after the 10th grade. Students at the Massena campus may enter the Early College either as matriculants from Bard Academy or as students directly admitted to Early College after completing 10th or 11th grade, or the equivalent in homeschooled or non-traditional pathways. 

 

The Role: 

For Simon’s Rock at Bard College, we seek a positive, detail-oriented professional to run the main office, coordinate campus events, and provide day-to-day administrative and operational support to school leaders. The Executive Assistant/Events Manager reports to the head of the school and serves as the primary assistant to school leadership.

 

This position is a full-time hourly position with benefits, on-site five days per week at the Massena campus of Bard College in Annandale-on-Hudson, NY.  

 

Duties include:

 

• Supervise the Administrative Assistant(s) and front desk student representatives, ensuring continuous reception services during business hours

• Select, supervise, and train a team of student representatives for ambassadorial purposes, including admissions tours and advancement visits, and coordinates and implements the student representatives’ assignment schedule

• Provide administrative support, including scheduling, for school leaders

• Draft, review and send communications on behalf of school leaders

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

• Answer and respond to phone calls and emails, and communicate messages to school leaders, including prioritizing emails and responding or flagging for school leaders when necessary

• Develop, coordinate, and implement on-campus events, including coordinating space rentals/reservations, food, space planning, transit arrangements, event registration, and associated logistics, for events including but not limited to Discovery Day, Open Houses, Arrivals Day, Family Weekend, Matriculation, and Commencement

• Collaborate with school leadership, Communications, Institutional Advancement, and Admissions to promote events

• Write PO requests and check requisitions

• Create and maintain an atmosphere of welcoming and positivity

• Other duties as assigned

Qualifications

Required qualifications:

• Associates degree, or technical training and experience directly related to job requirements

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Ability to communicate effectively and deal tactfully and courteously, both externally and internally, with a diverse community

• Excellent written and verbal communication skills

• Excellent organizational and time-management skills

• Ability to pay attention to detail

 

Preferred qualifications:

• Bachelor’s degre