Executive Assistant - Remote

Symetra has an exciting opportunity to join our team as an Executive Assistant in our Law and Compliance Department!

 

About the Role

We are seeking a highly organized and discreet Executive Assistant to support and anticipate the needs of senior leadership within the Law and Compliance Department(s). This role serves as a trusted partner to the Executive(s) and team, ensuring seamless day-to-day support while managing sensitive and confidential information with the highest level of professionalism, discretion, and sound judgment.  The role involves managing complex administrative tasks; coordinating meetings, travel, and communications; and supporting various department operations.

  

 

What you will do

• Manage Compliance senior leadership calendars, schedule meetings, resolve scheduling conflicts, and prioritize competing needs.
• Coordinate meeting logistics including travel, conference rooms, technology setup, and catering as applicable.
• Coordinate effectively with a team of other Executive and administrative assistants across Symetra to understand internal dynamics and build and maintain a strong rapport to support cross- department/cross-function needs, to identify process improvements, and also to ensure own ongoing professional growth, tech savviness, and general upskilling.
• Prepare meeting agendas and materials; take meeting minutes as needed; support large department meetings including scheduling and follow-up.
• Compose, edit, and proofread a variety of communications on behalf of leaders (correspondence, reports, policies, forms, and other materials).
• Support presentation development through research, detailed editing, attention to brand standards, and preparation of summary materials and reports.
• Maintain confidential filing systems (electronic) and coordinate use of and access to department databases and information systems by Executives and their team
• Reconcile invoices and expense reports; assist with purchasing and vendor coordination as needed.
• Organize team events (team building, offsites, department programs/initiatives) and support internal communications.
• Handle incoming calls and emails, screen, and route appropriately, and prioritize time-sensitive requests.
• Provide light project coordination support (tracking deliverables, monitoring status, completing project tasks for leaders and team).

 

Why work at Symetra

"Symetra will spoil you. There aren't many companies that will put as much effort into you being a success as Symetra. The culture will challenge you but simultaneously put you at ease. Failure is seen as integral to the learning process so there is less reason to be fearful of it." - Kerry S., Sr. Systems Analyst

 

 “I feel welcome and included at Symetra every day and I really believe you can be you at Symetra." - Megan H., Deputy Chief Compliance Officer 

 

What we offer you

We don’t take a “one-size-fits-all” approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching
• Want more details? Check out our Symetra Benefits Overview

 

Compensation

Hourly Range: $32.80 – $54.64 plus eligibility for annual bonus programs

Qualifications

Who you are

• College degree or equivalent work experience required.
• 5–8 years of relevant administrative or executive support experience, preferably supporting senior leadership.
• A professional who projects competence through your communication, organization, and demeanor.
• Proven ability to handle confiden