Associate Director Finance and Business Operations

Position Title: Associate Director, Finance and Business Operations

Position Department: General Services Center

FLSA Status: Exempt

Full/Part-Time: Full-time

Reports to: Executive Director

Position Summary

The Associate Director, Finance and Business Services (ADFBO) is responsible for administration of financial reporting systems and all facets of accounting, financial operations, and analysis of Associated Students (A.S.) San Jose State University.  This position is responsible for professional accounting, auditing, budgeting, risk management, grant management, contractual and treasury related functions for all operations of Associated Students as well as overseeing Transportation Solutions and the Print Shop management and operations. The ADFBO performs highly complex tasks characterized by a high degree of judgment and skill in order to find creative solutions to financial challenges and concerns. The Associate Director works with the Executive Director to advise and make recommendations to the Finance Committee, the Board of Directors, and the staff of the organization on accounting and financial matters. This position creates and updates fiscal policies and strong internal control procedures in compliance with Federal, State and California State University (CSU) rules and regulations. The ADFBO is a liaison to the Chancellor’s Office and the University’s Controller’s Office regarding all financial matters. This position will be responsible for assessing the new business functionality needs of the organization. This position will oversee the departmental functions of the General Services Center, Transportation Solutions and the Print Shop, manage the respective personnel, operational and accounting functions. 

Essential Functions

• Advises the Executive Director on how the interpretation of new accounting principles issued by the Government Accounting Standards Board (GASB) or Financial Standards Accounting Board (FASB) and how it affects the financial position of A.S. 
• Supervises, mentors, develops and trains the Accounting and Finance staff and students in regards to generally accepted accounting principles and fiscal policies and procedures of A.S. 
• Plans, organizes and directs the day-to-day accounting activities of the organization which includes but not limited to the general ledger, payroll, accounts payable, purchasing, accounts receivable, billing, asset management and Sage Accounting system
• Manages the preparation and timely issuance of monthly financial reports, including balance sheet management, income statements, reserve, and capital outlay in order to update the Finance Committee, Board, management team, and campus accounting on the current financial position of A.S. 
• Directs all financial audits, internal compliance, government and insurance related audits, and serves as the liaison to the auditors, campus community, and the Chancellor’s office 
• Coordinates with auditors in preparing annual tax returns (990, CA199, and CAS100)
• Prepares and files county property tax welfare exemption for owned and rented property.
• Assures compliance with and payment of California sales taxes.
• Coordinates the monthly and yearly accounting closing processes by reviewing and approving all the balance sheet account reconciliations and preparing fiscal year-end audit schedules
• Prepares detailed cash flow projections for all divisions of the budget. 
• Prepares final budget proposals and requests for A.S. Board and finance committee. Prepares annual proposed budget for approval by VP Student Affairs, CFO and University President
• Oversees the annual budget development for Transportation Solutions and Print Shop
• Monitors A.S. operating reserve levels and reviews investment allocation for policy compliance
• Assists department managers with budget maintenance on a monthly or quarterly basis and provides direction in the development of departments’ annual budgets
• Oversees the financial aspects of Associated Students employee benefits and post-employment benefit plans. Works with the organization’s actuary in order to determine the level of funding required to meet post-employment obligations for retirees
• Oversight of the annual capital equipment inventory
• Oversight of the A.S. corporate credit card, and works with financial team to ensure all receipts are accounted.
• Manages the online banking and investments transactions
• Responsible for managing local banking relationships and the investment of locally held operating cash 
• Prepares short-term and long-term cash forecasts in order to ensure sufficient funds on hand to fund payroll and accounts payable d