Events Manager, School of Civic Leadership

Job Posting Title:

Events Manager, School of Civic Leadership

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Hiring Department:

School of Civic Leadership

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

SCL is home to the Civitas Institute, a national and international hub for excellence in scholarship, commentary and public outreach on economic dynamism, individual flourishing, civic virtue, and constitutionalism. Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 
• Vision, dental, life, and disability insurance options 
• Paid vacation, sick leave, and holidays 
• Teachers Retirement System of Texas (a defined benefit retirement plan) 
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Training and conference opportunities 
• Tuition assistance 
• Athletic ticket discounts 
• Access to UT Austin's libraries and museums 
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

The Events Manager oversees the School of Civic Leadership’s primary events calendar and manages the full lifecycle of events, from planning through execution—ensuring alignment with institutional priorities. This role will work closely with the Business Affairs team to ensure compliance across the administrative component of this role. This includes the timely processing of university required forms. Serving as the central point of contact for internal stakeholders and external partners, this role ensures seamless coordination across all areas of SCL.

Responsibilities

• Collaborate with the Dean’s Office and staff from the Civitas Institute, Development Office, and Undergraduate Studies to maintain the School’s primary calendar of events, incorporating public programs, development gatherings, student activities, and academic conferences.
• Work closely with Dean’s office and Civitas Institute’s Executive Director to align event programming with broader institutional goals and initiatives.
• Stay abreast of university entertainment policies; develop and maintain internal event procedures consistent with university policies and institutional goals and initiatives.
• Process all University required event forms, purchase requests, payments, and contracts in accordance with university policies.
• Create and maintain accurate budgets and adhere to University and internal procedures throughout. Communicate and create advance timelines in adherence with University and internal SCL policies for proper approval process.
• Plan and execute high-quality public events, private donor and stakeholder events, student focused gatherings, and other academic events, with attention to highest standards of hospitality. Ident