Administrative Assistant with Payroll Support ZR_24698_JOB

This is a remote position.

Schedule:

• Part-time (20 hours/week)
  

• Sat - Wed 12 pm - 4 pm
  

Client Timezone: New Zealand (NZST/NZDT)

Responsibilities:

• Manage scheduling operations using the Deputy system for security personnel assignments
  

• Process and reconcile timesheets for multiple guards across various film projects
  

• Handle payroll processing using the PayHero system
  

• Prioritize and manage email communications, identifying urgent matters requiring immediate response versus those that can be addressed later
  

• Perform data entry tasks in Excel for invoice preparation
  

• Correlate timesheet data with individual guard records to identify discrepancies
  

• Prepare data for invoicing in consultation with the business owner
  

• Manage calendar scheduling and appointments
  

• Handle general administrative tasks and back-office operations
  

• Provide email acknowledgments and responses within defined parameters
  

Requirements:

• Strong administrative assistant background with proven experience
  

• Payroll and basic accounting knowledge, particularly with timesheet processing
  

• Proficiency in Excel for data entry and analysis
  

• Experience with scheduling systems (Deputy system experience preferred)
  

• Excellent email management and communication skills
  

• Ability to prioritize tasks and manage multiple deadlines
  

• Attention to detail for reconciling timesheets and financial data
  

• Capability to work independently and make decisions within defined scope
  

• Understanding of invoicing processes and data preparation
  

Scope:

• Role designed to evolve based on performance and demonstrated capabilities
  

• Potential for autonomous response authority within certain defined parameters
  

• Opportunity for increased responsibility in financial data management
  

• Possible expansion to support 24-hour operations coverage in the future
  

• Growth potential to support multiple aspects of business operations
  

• Integration with film industry scheduling demands and irregular hours
  

• Direct collaboration with business owner on invoicing and financial processes