Sr. Project Coordinator

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Sr. Project Coordinator to work at the UHealth medical campus in Miami, Fl.

CORE JOB SUMMARY                                                                                                                                    

The Sr. Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS                                                                                                          

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise.

• Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates project status to relevant stakeholders.

• Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans and reports.

• Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends and participates in project meetings.

• Prepares necessary presentation materials for project meetings. Records minutes and takes detailed notes during meetings.

• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to work independently and/or in a collaborative environment.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e. Microsoft Office).

Department Specific Functions

RESEARCH PROGRAMS

Execute administrative management of the research programs.  Specific duties include, but not limited to, the planning and execution of special projects, maintaining timelines/check lists, scheduling meetings, and developing program status portfolios.

As Sylvester Comprehensive Cancer Center membership expert, analyze, identify and recommend to respective work teams any potential:

Junior Faculty candidates to enroll in mentee program

Junior Faculty candidates to apply for intramural funding opportunities

Lead coordination and execution of over 80 program meetings per year involving faculty and Sylvester Program Leaders: