Administrative and Events Coordinator

The Opportunity 

This position coordinates an average of 85 workshops and 5-7 major conferences and events during the academic year. The workshop series is shared with other components of the Economics Super-Department (School of Industrial & Labor Relations and Brooks School of Public Policy) and is a key component of the graduate program curriculum.  This position is responsible for extensive coordination with faculty and other departments to organize, facilitate and implement the workshop series, seminars, conferences, faculty/student review sessions, and other department events and meetings. In addition to the workshop series, there is an average of 5-7 seminars and conferences/year that this position is responsible for coordinating with other departments and schools, to include arranging transportation logistics, travel schedules, itinerary's, appointment contacts, etc.  

This role also supports the department's daily administrative operations by managing visitors to the office, key and supply inventories, incoming and outgoing mail, assisting faculty with classroom reservations and exam copying, scanning, and other departmental support needs. 

About The Economics Super-Department 

The Economics Super-Department includes more than 60 faculty, visiting scholars, and postdoctoral researchers, along with 375 undergraduate majors and 100 Ph.D. students, serving more than 5,000 students annually. The department spans three colleges: the College of Arts & Sciences, the School of Industrial and Labor Relations, and the Jeb E. Brooks School of Public Policy. While it reports administratively to all three colleges, faculty, staff, students, and funding are distributed across each entity. 

Key Responsibilities 

• Coordinate and support department workshops, seminars, conferences, faculty/student review sessions, meetings, and special events, managing logistics from planning through execution.  

• Schedule appointments, meetings, event spaces, and travel arrangements using electronic calendars while coordinating itineraries and transportation logistics.  

• Manage event registration, accommodations, catering, marketing materials, presentation materials, and on-site logistics for department programs and events.  

• Serve as the primary point of contact for invited speakers by coordinating visit logistics, travel, lodging, schedules, and reimbursements.  

• Prepare and distribute event communications, including invitations, posters, flyers, and announcements through departmental and university communication channels.  

• Coordinate meeting schedules between faculty, graduate students, and invited speakers, and manage departmental offices and meeting spaces for visitors and events.  

• Process reimbursement documentation and maintain accurate records of event communications, expenses, and supporting documentation.  

• Provide front-line administrative support by responding to telephone, email, and in-person inquiries and serving as a resource on departmental policies and procedures.  

• Maintain department inventories, including office equipment, keys, supplies, mailboxes, and toner, while coordinating equipment repairs and supply ordering.