Jobs and Careers

Administrative Assistant

UKRemotepart_timeVerifiedPosted 7 Nov 2024

About the role

This is a remote position.

Schedule:
Flexible schedule that aligns with Covington, KY business hours, 20 hours per week.

Role Overview:
support RV reselling operations. This includes managing client communications, coordinating showings, interacting with trailer sellers, and facilitating the signing of contracts. The assistant will play a key role in maintaining the appearance that we are the direct sellers to clients, so professionalism and consistency in communication are crucial.

Key Responsibilities:
1. **Client Engagement**:
   - Respond to inquiries from potential buyers with personalized messages.
   - Discuss monthly budgets, down payment options, and preferred purchase price ranges with buyers.
   - Coordinate and schedule trailer showings based on my calendar.

2. **Seller Communications**:
   - Reach out to trailer sellers around Orem, Utah, to inquire about their willingness to allow showings or provide video walkthroughs.
   - Be transparent with sellers that I resell trailers and negotiate arrangements to facilitate buyer visits or video walkthroughs.

3. **Contract and Paperwork Management**:
   - Send sample contracts tailored to individual buyers, including payment plan details.
   - Guide buyers through the signing process, ensuring they are informed about in-person and virtual signing options.
   - Coordinate down payments and document submissions.

4. **Logistics Coordination**:
   - Arrange pickup between buyers and sellers once the sale is finalized.

5. **Administrative Duties**:
   - Upload all trailer arrangement documents to Google Drive.
   - Manage a digital phone, email, and access to relevant accounts to facilitate seamless operations.

Requirements

Required Skills and Experience:
- Strong written and verbal communication skills.
- Proficiency with Google Suite (Docs, Drive, etc.).
- Experience with scheduling and calendar management.
- Customer service or sales experience preferred.
- Ability to maintain a professional yet personable tone in communication.