Executive Assistant

The Town of Farragut has a reputation for high standards, and this applies to our workforce as well as our vision for the community. We thrive on professionalism and integrity, and genuinely enjoy serving the community. The Town is seeking applicants for a full time Executive Assistant to the Town Administrator.

Regular work schedule is Monday-Friday with occasional evening events and is in office.

The rate of pay starts at $61,901 per year, salary exempt.

The Town offers a competitive benefit package that includes:

• 90% Town paid health coverage for employee and up to family plan, including a wellness program and multiple EAP plans.
• 100% Town paid Dental, Vision, Life Insurance and LTD
• Optional STD, FSA, Additional Life for family, Hospital Insurance, Accident Insurance and Critical Illness Insurance
• 401k Retirement plan that includes a 6% Town contribution (no match required) and a matching program upon hire.
• Paid Time Off (Paid Holidays, Annual Leave and Sick Leave)
• Park and Recreation Discounts
• Student Loan Forgiveness

Requirements

General Definition of Work

Performs comprehensive administrative support work assisting the Town Administrator and Senior Director Team with daily operations, maintaining various files, records and reports, performing data entry, proofreading documents, publications and other written materials, and related work as apparent or assigned. Work is performed under the general direction of the Town Administrator.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Perform a wide range of highly responsible, confidential and technically complex and detailed administrative office duties for the Town Administrator and Senior Director Team.
• Coordinate multiple calendars; direct incoming calls and visitors; make travel arrangements and appointments.
• Composes, prepares and proofreads sensitive correspondence, reports, and other complex documents.
• Create presentations that will be presented in internal and external public forums
• Create, organize, manage and maintain, copy and/or scan a variety of files and records, manuals, resource materials, and sensitive files as assigned; monitor and purge files and records per appropriate document retention protocols; prepare staff reports and assist with website updates as needed.
• Facilitates and coordinates the Introduction to Farragut Program.
• Maintains and keeps applications for community grants.
• Maintains and keeps applications and appointments for committees and boards.
• Monitors the Town’s software that is used to log, track, and process Citizen Requests.
• Serves as court clerk for The Town of Farragut Municipal Court and keeps records related to the Court.
• Reviews municipal court related correspondence, updates ordinances and procedures accordingly.
• Maintains traffic enforcement court records; sends correspondence on court behalf; attends traffic court.
• Performs other administrative duties for the Board of Mayor and Aldermen as directed by the Town Administrator
• Scheduling Training and Event Registrations and accommodations

Knowledge, Skills, and Abilities

Thorough knowledge of principles, practices, methods and trends of municipal government operations as needed to assume assigned responsibilities. Methods, procedures, techniques, and activities of assigned functions and programs including the administrative office procedures and processes of an executive office. Methods and principles needed for analysis; research, detailed records management and report writing. Technical knowledge, computer skills and other expertise needed for the specialized area of assignment. Principles and practices of public relations and internal/external customer service techniques. Relevant local, State, and Federal laws, rules and regulations related to area of assignment.

Education and Experience

Associates degree from an accredited university/college in business administration, or related field and seven (7) to ten (10) years of responsible office administration experience including experience in providing support to executive level staff.