Facilities Administration & Building Operations Manager (54978)

Position Title:

Operations Manager

Position Type:

Full-Time, Salary, Exempt

Schedule:

35 hours/week

Format:

Fully Onsite

Department/Program:

Administrative Services

Location:

1946 Webster Ave., Bronx, NY 10457

1 Pierrepont Plaza, Suite 901, Brooklyn, NY 11201

Direct Supervisor:

Director, Operations

Direct Reports (if any):

Porter and/or Facilities Associates

About Graham:

Graham provides life-changing tools and resources for children, young adults and families who face some of the most difficult obstacles caused by poverty, racial injustice, and lack of access to educational opportunities, living wage employment, quality healthcare, and affordable housing.
 

We collaborate with communities and strong partners to create and implement innovative strategies so everyone can lead healthy, joyful, and successful lives.

Principal Objective/Role Overview:

Under the supervision of the Director of Operations, this position is responsible for attending to the following in the assigned city-based program and office locations:

• Facility maintenance (cleanliness and upkeep),
• Safety and security
• Supply, condition and function of office equipment (Inventory Control)
• Fleet operations (agency vehicles).

The Operations Manager also interfaces with programs and internal departments to assure facility environments that are safe, aesthetic and conducive for staff and families, promotes Graham’s mission, vision and customer service philosophy, and demonstrates ownership and accountability through planning, organization and timely follow up of projects and routine agency operations.

Job Responsibilities:

• Demonstrates pro-action through planning and organizing:
  • Regular communication with Graham’s vendors and contractors to ensure delivery of quality services. Advocates for convening meetings with vendor and program when discrepancies and issues arise.
  • Routine program site and office site inspections to assure cleanliness and safety of work areas, visit spaces, conference and meeting rooms, cafeterias, restrooms, corridors, common areas and grounds. Creates and shares the outcome of the inspection with the Director of Operations and program leadership.
  • Creates and shares schedule of routine program and office site upkeep related to carpeting, floors, walls and furnishings to assure cleaning, painting and replacement, when necessary, with the Director of Operations and program leadership.
  • Preparation for inclement weather such as snow and rain, such as salting, shoveling, and indoor mud-rugs to prevent slipping, ensuring that facilities functions safely.
  • Submission of requisitions to Purchasing for purchase of janitorial supplies.
• In collaboration with the Purchasing Unit and IT department, assures the inventory of newly purchased furniture and equipment:
  • Tags newly acquired furniture and equipment with tag transmittals memos disseminated.
  • Maintains record of property tag transmittal duties in connection with property management in order to monitor agency assets.  Enter furniture and equipment acquisitions in Pr