Director of Facilities

Description

Summary/Objective: 

CHJC’s Director of Facilities is responsible for the overall management and oversight of all facilities, grounds, equipment and maintenance operations. This role involves supervising facilities staff, responding to on-call events—including weather-related incidents—and ensuring all facilities and connected staff uphold the organization's values of safety and permanency, respect and compassion, integrity, excellence, and stewardship. The position will also involve engaging in fundraising events and managing capital improvement projects to enhance the facilities' appearance and functionality. The Director of Facilities is responsible for independent contractor oversight and management of facilities related contracts (e.g., alarm system contracts). 

Essential Functions:

1. Supervision and Leadership:
   1. Provide direct supervision of all facilities staff, fostering a positive and productive work environment.
   2. Develop and implement training programs to ensure staff are equipped with the necessary skills and knowledge.
   3. Manage contracts with external contractors and provide oversight to independent contractors. 
2. Facilities Management:
   1. Oversee the maintenance, repair, and overall appearance of CHJC Facilities and grounds.
   2. Coordinate regular inspections and preventative       maintenance schedules to ensure the safety and functionality of all       facilities.
   3. Responsible for all ground maintenance (including mowing lawns, snow removal, sanding when needed, etc.)
   4. Responsible for all building maintenance (including painting, cleaning and general repairs, etc.) 
3. Emergency Response:
   1. Respond to on-call events, including emergency weather-related incidents, ensuring staff and facilities are adequately supported.
   2. Develop and implement emergency response protocols for weather-related and other incidents.
4. Compliance and Safety:
   1. Ensure all facilities comply with OSHA regulations and local building codes.
   2. Maintain up-to-date knowledge of OMH/OCF requirements and ensure the organization meets all applicable standards. 
   3. Responsible for checking fire alarms and fire extinguishers monthly. In accordance with CHJC Policies, facilitates and       maintains logs for emergency evacuation drills (e.g., Fire Drills). 
   4. Checks boilers regularly along with annual boiler inspections.
   5. Checks equipment and assets routinely, identifying risks and conducting preventative maintenance.
5. Capital Improvement Projects:
   1. Plan, oversee, and manage capital improvement projects, ensuring completion within budget and timeline.
   2. Collaborate with contractors and vendors to ensure quality work and adherence to project specifications.
6. Fundraising Participation:
   1. Assist in organizing and participating in CHJC fundraising events, such as the annual Golf Tournament, to support the organization's mission and goals.
   2. Engage with community partners and donors to promote CHJC’s mission and enhance community relationships.
7. Reporting and Administration:
   1. Prepare and maintain accurate records of maintenance activities, budgets, and project timelines.
   2. Provide regular reports to senior management regarding facilities status and improvement initiatives.
   3. To assist in capital budget development, conduct annual plant inspection. 

Special Requirements:

Work Environment: Will work outside in all types of weather conditions, including extreme heat, cold, rain, snow, and wind. May encounter environmental hazards such as dust, uneven terrain, insects, and wildlife. This environment can involve exposure to loud noises, heavy machinery, and the need for strict adherence to safety protocols. Works with little or no supervision. 

Equipment: Knowledge of various types of equipment and systems to ensure the smooth operation and maintenance of the facilities. This includes office equipment such as personal computers, printers, audio-visual equipment, telephone systems, copiers, and fax machines; maintenance equipment like boilers, fire extinguishers, alarm systems, and other safety equipment; groundskeeping equipment including lawn mowers, snow throwers, gas-powered string trimmers, and other groundskeeping tools; and building systems such as HVAC systems, electrical systems, and plumbing. Proficient in using personal protective equipment (PPE) and understanding safety protocols for handling various equipment. Possess technical skills in operating and maintaining machinery, understanding the mechanics behind electrical systems,