Business Associate III

Job Title

Business Associate III

Agency

Texas A&M University - Corpus Christi

Department

Centralized Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

 

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

Business Associate III under general supervision, provides support for the business activities of Centralized Accounting & Business Services (CABS).

RESPONSIBILITIES

Functional Area 1: Financial                                                        

Percent Effort: 20%   

• Prepares both electronic and manual documents such as Departmental Budget Requests, Departmental Correction Requests, Interdepartmental Transfers, Payroll Correction Transfers, and fiscal requests as needed. 
• Process encumbrances for all monthly, quarterly, and yearly payments.
• Assist with reviewing, monitoring, and reconciling multiple and complex accounts.  Prepare financial reports.
• Research and analyze errors on transactions and recommends and coordinate appropriate corrective action.
• Assist with monitoring of budgets in departments that do not have business personnel. 
• Assure funds are transferred to accounts supported by CABS as directed.

Functional Area 2: Operational                                                   

Percent Effort: 40%   

• Responsible for compliance with federal, state, and university purchasing and other policies, procedures, and regulations.  Maintain financial records according to state retention schedule.
• Process all purchase requests through Pcard and/or Islander Buy which includes creating requisitions for Purchase Orders, receiving, submitting invoices, and seeing them to completion.  Make sure all invoices received are reviewed and paid on time.  Follow up, when necessary, to ensure that the invoices have been paid.  Communicate with vendors if necessary. 
• Maintain general knowledge pertaining to TAMUCC Guidelines for the Disbursement of Funds and TAMUCC Payment Card (Travel and Procurement) policies, procedures, rules, and regulations to appropriately allocate payment to card transactions in card services platform.

Functional Area 3: Administrative                                                          

Percent Effort: 40%   

• Assist with hiring/termination process of student workers and graduate assistants and follow the process to completion.  May also assist with completing costing allocations when needed.
• Run reports for the biweekly payroll and communicate with colleges and departments that have unsubmitted payroll and timesheets.  Communicate with the Payroll Office when needed.
• Provide excellent customer service to internal/external customers by maintaining a general knowle