APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Biobehavioral Health (BBH) in the College of Health and Human Development in seeking a motivated and talented Administrative Assistant to join our Administrative Support Team. You will assist on a wide variety of moderately complex business and financial operations and will directly support faculty, staff, and students.  

Responsibilities include but are not limited to: 

• Preparation, processing, and submission of financial forms (e.g., travel reimbursements, purchasing card reconciliations, purchase orders, etc.)

• Serve as receptionist for the main office: Greet guests, answer main phone line for department, aid or redirect as appropriate

• Sort and distribute mail, prepare mail slips for outgoing mail, receive and send packages

• Maintain office supplies and toner inventory. Place orders for replenishment as needed

• Oversee copiers to include troubleshooting, ordering replacement toner, add/remove users, and arrange for copier maintenance

• Serve as lead contact for conference room scheduling and technology support for the department and school. Set up equipment for meetings and presentations, troubleshoot issues and/or arrange for support

• Create and maintain a shared events calendar

• Listserv creation and management. Distribution of department and school information and marketing materials for events, as needed

• Create and maintain department and school directories for electronic distribution to faculty and staff

• Serve as lead contact for departmental events (reserve spa