Team Secretary

Position: Team Secretary – Company Secretarial ServicesLocation: Dublin, Ireland (Hybrid)  The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations. Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence.  We hire smart and sharpen smarter, arming talent with best-in-class resources and skills.  With 18 locations across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.   The Maples Group looks to add a Dublin, Ireland-based Team Secretary to our team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.  Who We Seek Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.  About the Role The Team Secretary will be providing general administrative support to the Company Secretarial department. Primary responsibilities include: 

• Providing general administrative support for a large team including the printing, filing, photocopying and scanning of documentation.
• Onboarding clients in our internal database
• Maintaining our internal client databases.
• Assisting with quarterly, annual and ad hoc billing, included but not limited to the generation and circulation of invoices to clients.
• Onward circulation of client post at our offices; and assisting with any further ad hoc requirements as instructed by the Company Secretarial team.

 What You Bring In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following: 

• The successful candidate will demonstrate a strong ability to complete tasks in accordance with guidelines/instructions;
• Be proficient in all MSOffice and Microsoft applications;
• Must be able to work on their own initiative as well as part of a team;
• Have excellent organizational and planning skills with strong attention to detail;
• Excellent communications skills, both written and oral and a fluent English speaker;
• Be proactive with ability to work tight deadlines; and
• The successful candidate will preferably have a Leaving Certificate and relevant post Leaving Certificate qualification 1-2 years’ experience in a similar role in a professional environment.

  Benefits & Rewards The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including: 

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

  About the Maples Group Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg. You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn. Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants. Please note, this role may be considered a ‘Controlled Function’ for regulated clients under the Central Bank (Individual Accountability Framework) Act 2023 (the ‘IAF’) and, as such, the holder of the position will is expected to act with honesty and integrity, with due skill, care and diligence, and in the best interest of customers at all times.   This includes the requirement