Human Resource & Finance Manager - SEIU Local 500

Employer: Service Employees International Union (SEIU), Local 500

 

Human Resource & Finance Manager

 

Purpose of Position:

The Human Resource & Finance Manager is a full-time, exempt position reporting directly to the Director of Human Resources & Finance and/or the Executive Director. This role is responsible for supporting the efficient operation of the Human Resources and Finance departments by providing high-level, confidential administrative assistance.

This position is exempt and not included in the staff bargaining unit.

Duties and Responsibilities:

Performs a wide range of duties as assigned by the Director of Human Resources & Finance and/or the SEIU Local 500 Executive Director. Examples below are a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

 Administrative Duties

1. Confidential administrative support to the Director of Human Resources & Finance, the Executive Director, and the President of SEIU Local 500.
2. Act as the first point of contact for HR and Finance related queries.
3. Schedule meetings, coordinate support, and make travel arrangements as directed
4. Drafting basic correspondence to individuals relating to the employee life-cycle and labor relations.
5. Foster and manage relationships with vendors in collaboration with the Director of Human Resources & Finance.
6. Administrative support with preparing, copying, and distributing materials for events and special meetings as directed.
7. Administrative support with preparing, copying, and collating materials and data for both Finance related and Human Resource related audits.
8. Maintain Human Resource files and documents, both physical and electronic, as directed.
9. Ensure up to date banks of document templates are maintained.
10. Performs other duties as assigned to assist the Director of Human Resources & Finance, Executive Management, and the members of SEIU Local 500.

Fiscal Responsibilities

1. Accounts payables support which may include:  reviewing invoices and expense reimbursements, credit card account receipts reconciliation, ensuring appropriate back up documentation for all types of payments, accurate LM-2 coding of payments, producing Per Capita reports, and producing checks.
2. Accounts receivables support which may include: depositing of checks; verification of deposits, accurate recording of deposits, and accurate LM-2 coding of receipts.
3. Resolving queries from suppliers, invoice owners, and employees.
4. Maintain banking set-ups, requesting bank details, providing bank details, and verifying changes.
5. Assist with Grant documentation and reconciliation.
6. Assist with reconciliation of Payroll and other accounts.
7. Other fiscal responsibilities as assigned.

Human Resources Responsibilities

1. Provide administrative support for recruitment campaigns when needed which may include: posting job positions; scheduling and communicating with job candidates, processing reference requests and other background checks, preparing offer letters, notifying unsuccessful candidates, and managing the HR department email box.
2. Assist with such duties as benefits enrollment, benefit education, onboarding new staff, and HR related software systems.
3. Collate, prepare and submit accurate and timely biweekly payroll, inclusive of leave balances, all employee specific deductions, and employee expense reimbursements.
4. Other human resource responsibilities as assigned.

Scope and Nature of Supervision

• Excellent interpersonal skills – Must be able to demonstrate and maintain effective interpersonal working relationships with members, employers, staff, management, community partners and/or consultants.
• Excellent communication skills, both written and verbal.  Able to confidently convey information and provide assistance, in a clear and easily understood way.
• Well organized with good attention to detail.
• Ability to complete multiple projects with shifting priorities and to meet deadlines under pressure.
• High level of diplomacy, discretion, and discernment.  Can demonstrate an awareness of how to manage confidentiality in an HR/Finance setting.
• Self-starter and problem solver. Able to work on own initiative and as a part of a team.
• Flexible approach t