Institutional Client Solutions (ICS) - Administrative Assistant

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

The Administrative Assistant role entails providing support to 2 Managing Directors,1 Vice President and 1 Associate. The responsibilities include:

• Managing calendars including scheduling appointments, confirming meetings, coordinating with other assistants

• Answering calls and acting as gatekeeper

• Acting as back-up support for other senior professionals

• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering in visitor’s system

• Completing detailed expenses and out of pocket reports including tracking receipts and project codes

• Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations

• Maintaining and organizing files

• Tracking and processing invoices; ensure invoices go through outlined internal approval procedures

• Entering and maintaining contacts in Outlook

• Working on various ad-hoc projects

The successful candidate should have:

• 5+ years of related experience in Financial Services

• Strong professional communication skills

• Ability to multi-task and prioritize competing tasks and meeting deadlines

• High professional integrity with the ability to perform duties with the highest level of confidentiality

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively

• Flexibility to adapt to changing priorities and work under tight deadlines

• Desire to work as a team player

• Experience with coordinating travel arrangements

• Strong Microsoft Office skills (including PowerPoint, Outlook, and Excel)

• Familiarity with Concur, Coupa and Salesforce is highly desirable

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

$70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are re