Staff Accountant

 Williams College is excited to announce an opening for a Staff Accountant, reporting to the Assistant Controller in the Finance Department. As a member of the Finance Office team, the Staff Accountant will support the fiscal operation and all financial planning functions of the college. This includes all general accounting processes, financial close, internal and external reporting, audit, tax and compliance filings.  This position performs the expanded accounts payable functions, including supplier administration, invoice processing, P-card reconciliation, expense report and expense reimbursement audit and related processes. As a Staff Accountant, this role shares in the responsibilities of the monthly, quarterly and annual reporting processes, including data validation, account reconciliations, and preparing schedules. They will partner in the evaluation of current operations and in advancing improvements for a better user experience, accuracy and access to information, and financial efficiency. This may include supporting the evaluation of technology, system configuration and process improvement initiatives. This position has a substantial customer service orientation, as it supports the Williams community as they navigate these processes.  

Williams is deeply committed to diversity, equity, inclusion, and accessibility. The successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion. 

Hybrid on-site/remote work arrangements may be available with approval for employees based in NY, MA, CT, or VT; subject to review and revision as policy evolves.

Responsibilities:

Responsibilities of this position include, but are not limited to:
 

College Payments:

• Process accounts payable, including OCR invoice review, coding/approval validation, and payment initiation.

• Manage AP email, prepare ad hoc payments, and support payment inquiries.

• Support supplier registration, verify information, and manage 1099/1042 reporting configuration and updates.

P-Card & Expense Reimbursements:

• Assist users with P-Card and expense report submissions.

• Audit expense reports and administer the P-Card program, including fraud response.

Closing Processes:

• Support monthly, quarterly, and annual closings through account reconciliations, correcting entries, and other tasks.

• Reconcile vendor/payee activity for 1099/1042 filings and produce related forms.

• Prepare audit schedules and respond to auditor inquiries.

Operational Accounting:

• Perform accounting adjustments (invoices, expense reports, reimbursements).

• Prepare internal funding entries and research accounting issues.

Banking:

• Maintain outstanding check list and support the escheatment process.

• Assist with bank postings and reconciliation; serve as CashPro backup.

Other:

• Participate in team activities, provide backup support, and perform other duties as needed.

Qualifications:

• Associate’s degree or equivalent with 1-2 years’ experience required, 5 years of experience preferred.

• Strong technical financial operation and accounting skills. 

• Excellent customer service, problem solving and time management skills. 

• Experience working with complex ERP and accounting systems. 

• Strong computer skills including advanced Microsoft Excel, proficiency in greater Microsoft suite, proficiency in Google tools; knowledge of Workday preferred.

• Skills should include: excellent organizational, interpersonal and communication; strong attention to detail and accuracy; strong quantitative skills; good judgment, discretion and ability to maintain confidentiality; ability to interact with diverse constituencies; ability to manage multiple tasks simultaneously; ability to work as part of a team and independently.  

Application review will begin on April 23, 2025, and will continue until the position is filled. Pay range is from $60,000 to $