Executive Assistant

Rexel USA is recognized as a Great Place to Work!

 

Rexel USA is a leading distributor of electrical supplies, services, and solutions, which includes the following companies: Rexel, Gexpro, Platt & Mayer.

 

A career with us offers professional growth, career advancement, unlimited opportunities to learn, and a fun, inclusive culture. We are committed to creating a diverse workplace where everyone is valued, treated with dignity and respect, and empowered to do their best work. 

 

Our values are the foundation for how we operate with our employees, customers, and suppliers. We strive to Deliver the Best Customer Experience, Join Forces for Success, Encourage Innovation, Engage People to Develop Their Talents, Trust Each Other, and Enjoy Making a Difference.

 

If you're driven by collaboration and delivering quality work, join  Rexel USA as a  Executive Assistant!

The position of Executive Assistant will be based out of our Carrollton, TX location!

Summary
The Executive Assistant is responsible for providing day-to-day support to a Senior level leader and their direct reports as needed. Responsible for calendar management, correspondence, presentation preparation, travel arrangements, meeting planning/organization, expense reconciliation, policy enforcement, etc.

What You’ll Do

• Perform administrative duties for Senior management. Responsibilities may include screening calls, making/coordinating U.S. and international travel arrangements, preparing presentations, reports, and financial data
• Compose and type routine correspondence and advanced level presentations
• Organizes and maintains file system
• Heavy calendar management. Coordinate leadership's schedule and makes appointments
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities
• Manage all meeting space and internal video equipment needs for meetings/events
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

• High School or GED    
• Bachelor's Degree preferred
• 7+ years of executive assistant experience
• 3+ years supporting a C-level executive preferred
• Previous supervisory experience and/or office management experience preferred

Knowledge, Skills & Abilities

• High level of confidentiality, diplomacy, and integrity
• Ability to proactively anticipate needs and take appropriate and timely action
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors   
• Strong leadership skills with the ability to handle multiple tasks simultaneously while meeting deadlines
• Excellent customer service skills and attitude
• Highly detail oriented
• Excellent organizational, time management, quality execution, and follow-through skills
• Ability to excel in a fast paced, multi-tasked, demanding business environment
• Analytical and able to solve problems
• Strong verbal and written communication skills
• Ability to interact with diverse cultures due to global nature business
• Proficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Visio

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disa