Payroll & Procurement Coordinator

Payroll and Procurement Coordinator 

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Location: In-person / CIST Administrative Office / Austin, Texas

Employment Type: 40 hours/week, Exempt 

Reports to: Chief Finance Officer

Supervises: This position will not supervise

Starting Salary: $4,000 / month (contingent on experience)

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About Communities In Schools 

Rooted in community for over 40 years, Communities In Schools of Central Texas (CISCT) is a sophisticated 501(c)(3) nonprofit organization in Austin, Texas. Communities In Schools (CIS) is a national organization that ensures every student has what they need to realize their full potential in school and beyond. At CISCT, our mission is simple: surround students with a community of support, empowering them to stay in school and achieve in life. We are a nearly $24 million organization serving tens of thousands of students annually across Central Texas.

Position Summary 

The Payroll & Procurement Coordinator is a pivotal full-time role based at the Central office, primarily focused on overseeing payroll processing for the organization. They are tasked with ensuring accurate and timely payroll disbursement while upholding compliance with relevant government regulations. This includes maintaining meticulous payroll records, generating necessary reports, and reconciling benefits. Furthermore, the Coordinator extends their support to the Finance Department, contributing to its seamless operation with a commitment to transparency and efficiency in all financial transactions. 
 

In addition to their payroll responsibilities, the Payroll & Procurement Coordinator assumes a multifaceted role essential to organizational functions. Their duties span assessing and fulfilling procurement requests, managing inventory, coordinating travel and conference arrangements, and executing various administrative tasks. Demonstrating a proactive approach, they engage in vendor relationship management and actively seek opportunities to optimize costs in alignment with the organization's mission objectives. Reporting directly to the Chief Finance Officer, the Payroll Coordinator collaborates closely with the Finance Team to uphold financial integrity and facilitate effective resource allocation throughout the organization
 

This position is not eligible for the summer break.

What You’ll Do 

Payroll

• Implement, maintain, and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Perform accurate and timely processing of payroll updates including new hires, terminations, and payroll adjustments including change in pay rates, deductions, and withholdings per HR report
• Maintain distribution codes to charge employees time to respective, departments, sites, funds etc.
• Monitor timesheets for completion and accuracy
• Prepare and maintains accurate records and reports of payroll transactions
• Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices
• Create and upload payroll ACH files
• Calculate taxes and submit deposits 
• Prepare federal and state payroll reports (monthly, quarterly and annually)
• Reconcile monthly be