Human Resources Senior Departmental Budget Analyst - (Human Resources)(Civil Service)

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Job Summary

Assists in developing, preparing and administering a Human Resources departmental budget providing financial analysis and monitoring to ensure effective oversight and financial management of funds.

Job Description
 

Overview

The Human Resources Senior Departmental Budget Analyst is primarily responsible for administering, monitoring, and overseeing the departmental budget, ensuring effective control of expenditures and the optimal utilization of available funds. This position will provide financial analysis and make well-informed recommendations regarding the departmental budget.

Essential Functions

• Budget Preparation and Analysis:

  • Collaborate in preparing the annual operating budget, ensuring accuracy in reflecting expenditures and operating costs.

  • Analyze budget data to provide insightful recommendations for effective financial management.

• Financial Monitoring and Reporting:

  • Monitor expenditures, revenues, and financial status changes for departmental funds and budgets.

  • Prepare routine and ad-hoc financial reports, including cost analysis and expenditure status reports.

• Budget Coordination and Oversight:

  • Review council agenda items for financial data and coordinate with departmental staff for resolution.

  • Assist in annual budget development and submissions, ensuring adherence to strategic financial planning.

• Specialized Reporting:

  • Generate non-routine reports, including statistical forecasting models and trend analysis, to provide management insights.

• Stakeholder Communication:

  • Communicate with city departments, managers, auditors, and service providers to address financial inquiries and reconcile departmental submissions.

• Financial System Management:

  • Oversee financial transactions, including payments, receivables, and account reconciliation.

  • Manage grant fund reimbursements and ensure adherence to established accounting procedures.

• Administrative Support Tasks:

  • Office Management: Coordinate office activities, including supplies procurement and maintenance of office equipment.

  • IT Inventory Management: Maintain inventory records and oversee IT asset management.

  • Travel Expense Support: Assist in processing travel expenses and reimbursements for departmental staff.

• Budget Development Support:

  • Coordinate and review annual budget development with departmental staff, ensuring technical accuracy and compliance with guidelines.

• Additional Responsibilities:

  • Undertake any additional tasks or assignments related to budget analysis, financial management, or administrative support.

Knowledge, Skills, Abilities

• Proficiency in automated accounting programs and advanced spreadsheet skills.

• Sound understanding of financial, accounting, and budgeting principles.

• Ability to analyze complex financial and organizational issues.

• Familiarity with City policies and procedures.

• Strong research skills to gather financial metrics and forecast future requirements.

• Excellent verbal and written communication skills.

• Ability to establish and maintain effective working relationships.

MINIMUM QUALIFICATIONS:

EDUCATION:

• Bachelor's degree in an accounting, public administration, finance, or business management field.

EXPERIENCE:

• Four (4) years of professional experience in budget analysis, accounting, or finance-based roles.

EQUIVALENCIES:

• High school diploma or GED plus eight (8) years of the required experience will meet the education and experience requirements.

• An associate degree in any field plus six (6) years of the required experience will meet the education and experience requiremen