Assistant Manager of Procurement (Professional Services)

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job in which that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.

SUMMARY:
The Assistant Manager of Procurement (Non-Construction/Professional Services and Commodities) provides leadership to team members and is a subject matter expert across all levels of the procurement function regardless of complexity that include formal and informal procurement for goods, materials, and services related to Rolling Stock, IT, Finance, Marketing, Revenue, maintenance and other types of commodities.

This role is expected to have expert knowledge and skills to conduct procurements of the highest complexity, encompassing both tangible and intangible elements, and to possess extensive knowledge of all regulatory guidelines while collaborating with internal and external stakeholders to ensure regulatory currency across all procurement procedures and templates.

Parameters of this position will cover each procurement from beginning to end including the request for bids and proposals under RFP, IFB, RFSQ RFI, RFQ, and overseeing the preparation of contracts, negotiating contract terms, researching and interpreting contract provisions, awarding contracts to vendors and working with Project Managers across multiple project milestone elements up to and including contract closeouts.

Application Review: Priority will be given to applications received by January 7, 2026. The position will remain open until filled. 

EXAMPLE OF DUTIES:
Essential Functions

• Assists the Manager of Procurement in overseeing, leading, coordinating and conducting acquisition of rolling stock, non-construction projects, information technology, various professional services and commodities for the Agency in compliance with local, state and federal regulations and internal policies and procedures.
• Provides daily supervision, direction, guidance, support, information and technical expertise regarding assigned functions.
• Assigns projects and processing of orders as appropriate to Senior Procurement Specialist and Procurement Specialists.
• Processes most complex procurements, performs analyses of spend and market data, bids and proposals, as well as leads departmental projects.
• Manages day-to-day procurement activities from start to finish, including solicitations, bid evaluations, vendor selection, purchase orders, and contract execution.
• Oversees the preparation of all solicitation documents in compliance with federal, state, and local requirements.
• Ensures accurate and effective use of procurement systems (e.g., SAP) and maintain procurement website resources.
• Ensures compliance with agency policies and procedures, as well as applicable laws and regulations.
• Collaborates with cross-functional teams, such as IT, HR, Finance, Legal, and other stakeholders, to understand business needs and develop procurement plans to meet those needs.
• Establishes work priorities; assist in the development of departmental goals and objectives and provide regular updates and reports to management on procurement activities.
• Prepares and review a variety of contract documents, correspondence and reports.
• Maintains accurate procurement records, participate in audits and assist as needed in the formulation and development of process improvements, policies procedures and programs.
• Coordinates year-end activities, including closing orders as necessary, and purchase order roll-over processes
• Independently provides solutions for staff and internal customers related to minor to complex procurement and contractual issues.
• Provides interpretation related to procurement regulations and policies at the local, state and federal level.
• Analyzes current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, standardization, value analysis or cooperative purchasing.
• Attends and presents at the Board of Directors meetings and acts, as necessary, as a backup for the Manager of Procurement.
• Acts as a Subject Matter Expert, maintains knowledge and oversight of various professional services, IT, rolling stock best practices, regulatory changes, and sourcing strategies.