Assistant Director, Procurement Systems and Special Initiatives

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Procurement Systems and Special Initiatives. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience.

The salary range for this classification is $4,812 to $15,449 per month.

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking an Assistant Director, Procurement Systems and Special Initiatives to support the management of end-to-end procurement processes and technology platforms that facilitate sourcing, purchasing, supplier management, and payment activities. This role will assist in implementing the strategic vision for CSU's procurement systems, ensuring alignment with overall business goals, enhancing operational efficiency, and promoting continuous improvement in procurement practices.

The Assistant Director will work within a cross-functional team of procurement, accounts payable, finance, information technology professionals, and software implementation consultants. They will collaborate closely with stakeholders across the organization to help deliver a best-in-class procurement solution. The focus will be on the modular applications currently being configured for the single unified CSU instance of the Jaggaer digital platform, which will integrate with CSU's ERP and other systems. This unified Jaggaer instance is designed to be a collaborative, systemwide web-based platform shared across the twenty-three campuses of the CSU and the Office of the Chancellor. The Assistant Director will play a key role in supporting the implementation, optimization, and adoption of this platform to meet the diverse needs of the CSU system.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Director, Source-to-Pay Solutions, the Assistant Director, Procurement Systems and Special Initiatives will:

-Serves as the subject matter expert (SME) and provide functional expertise for CFS.

-Provide leadership and direction with CFS implementations and upgrades.

-Analyze systems and processes to develop improved functionality and process flows and to recommend future system enhancements.

-Make critical decisions when needed with support from Director of Source-to-Pay and other key leaders.

-Provide input to strategic objectives as they related to procurement matters and lead efforts in response to CSU system initiatives. 

-Assist in the design, development, and maintenance of Source-to-Pay software and other CSU systems to meet stakeholder business and informational needs.

-Support the operational level partnership with the campuses on the CSU systemwide S2P systems.

-Conduct training sessions for faculty and staff on systemwide procurement software applications.

-Provide day-to-day systems operational management, including  and troubleshooting issues, evaluating/modifying global system configuration and test/validate configuration.

-Develop project and change management strategies including scope, goals and deliverables; resource requirements; project budget and timelines; training and documentation.

-Design communications plans that promote user adoption.

-Contribute to the analysis of CSU systemwide strengths, weaknesses, threats, opportunities, operational requirements, capability gaps, and organizational processes.

-Assist in developing and maintaining dashboards and reports to monitor procurement performance and compliance.

-Contribute to the successful delivery of CSU Procurement team goals through implementation of lean process improvements, automation of business practices, and enhancement of systems capabilities.

-Execute tasks aligned with the approved strategic vision to drive value and visibility in the organiz