Accounting Technician II (union, hourly)

Description

The Accounting Technician II serves as a critical member of the Advancement Operations team, ensuring that all philanthropic contributions to Lafayette College are accurately recorded, receipted, and reported in alignment with IRS regulations, CASE standards, and college policies. This position plays a key role in upholding data accuracy and financial integrity across advancement systems, while also supporting the effective stewardship of donors. 

Reporting to the Associate Director of Gift Accounting and Data Integrity, the Accounting Technician II (Union) is responsible for ensuring that the donation and the information that accompanies a gift to the college is accurately represented in our CRM database and subsequent report. 

This operational position manages progressive transactions and reconciliation of transactions and records, tax reporting, and data systems.

 

RESPONSIBILITIES/DUTIES/FUNCTIONS/TASKS:

 

● Handles and manages routine and non-routine deposits and funds, payments, and fund transfers for departments across the College

● Liaise with finance colleagues on reconciliation, troubleshooting, new accounts, and data for audits and external reporting. 

● Investigates issues with vendor, payee, donor, or other accounts or records

● Completes more complicated entries, transactions, gift reconciliation, etc., in accordance with company policy & procedures and works with the end user to rectify any discrepancies

● Completes routine and complex processing, recordkeeping, transactions, journal entries, etc.

● Performs routine reconciliation of records, monies, and accounts

● Troubleshoots software upgrades and makes suggestions for improvements to Ellucian CRM Advance database and other record-keeping systems and processes

● Ensures professional compliance with local, state, and federal law as applicable to department work, e.g., IRS regulations for Philanthropic gifts, FERPA, HIPAA, etc. 

● Occasionally acts as back-up on more routine accounting processes, as needed

● Other related duties as directed

 

Qualifications

REQUIRED SKILLS:

● Excellent verbal and written communication skills

● Demonstrated ability to provide excellent customer service and work in a team environment

● Must be able to pass a job-related background check and be bonded

● Must demonstrate a high level of integrity and discretion

 

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

● Associate degree in accounting or a related field, or equivalent combination of education and/or experience

● Prior closely related experience

● Experience working in a fast-paced environment with minimal supervision

● Basic to intermediate knowledge of Microsoft Office

● Attention to detail, including the ability to perform an accurate self-review of completed assignments

 

ADDITIONAL NOTES:

● Some overtime, weekend or evening hours may be required during high volume gift entry times or to assist with campus events such as Reunion and Family Weekend. 

● While performing the duties of this position, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally lift and/or push up to 40 lbs.

 

Application Instructions

It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who submit an application within 3 working days following the posting will be considered first. Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.

Must provide your Lafayette College ID number (L#). If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060. 

Applicants should submit a cover letter, resume, and contact information for three professional references able to comment on the candidate’s ability to meet the responsibilities of this position. 

 

Equal Employment Opportunity Statement

Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy,