Administrative Receptionist

Administrative Receptionist

FT / PT Status – Full-Time
Salary – $20 - $22 Hourly Wage
Remote Work / In-Office – In-Office / On-Site

Recruiter – Tehra Gorski | tgorski@utah.gov | 801-530-6030
Application Deadline – 8/16/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Are you a welcoming professional who loves making a positive first impression? Do you thrive in an organized environment where accuracy and detail matter? Are you looking for a dynamic role where you can be the go-to resource for a busy team? If so, we invite you to apply for our Administrative Receptionist position! 

**Telework is NOT available for this position. The schedule is Monday-Friday 8am-5pm with a 1-hour lunch break and 2, 15 minute breaks. 

The Administrative Receptionist serves as the vital first point of contact for our agency, setting the tone for all visitor and caller interactions. This role is distinguished by its unique blend of front-line customer service and behind-the-scenes administrative support. A successful candidate in this position acts as the central hub of our daily operations—seamlessly balancing public-facing duties with essential tasks like financial processing, document evaluation, and facility coordination to ensure our team and clients are fully supported. 

Key Responsibilities

Day-to-day responsibilities of this position:

• Being the public's first point of contact as the agency's receptionist.
  
• Directing all incoming calls and visitors appropriately and efficiently.
  
• Sorting, labeling, filing, and retrieving documents and other materials.
  
• Distributing all incoming mail.
  
• Processing cash and checks.
  
• Managing phone directory. 
  
• Coordinating with facilities for maintenance. 
  
• Acting as a resource for providing information or determining the most effective way of meeting the needs of management, staff, clients, or customers.
  
• Processing documents; reviewing for accuracy and completeness; updating information; evaluating against policy; comparing elements for consistency or logical relationship.
  
• Maintaining spreadsheets.
  
• Scanning documents.
  
• Assisting other Agency personnel with projects at manager's discretion.

Ideal Candidate

Our model candidate will:

• Have excellent customer service skills.
• Have the ability to manage multiple responsibilities.
• Have a friendly and positive disposition.
• Have the ability to communicate with people from all walks of life.
• Be reliable and punctual.
• Be warm and approachable, who is a proactive problem solver. 

Qualifications

Minimum or "day-one" qualifications:

• Schedule & On-Site Availability: Must be able to work 100% on-site (telework is not available for this role). The required schedule is Monday through Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break. 
• Customer Service Experience: Proven experience in a customer-facing or reception role, with a professional and welcoming demeanor.
• Communication Skills: Strong verbal and written communication skills to effectively direct inquiries and interact with diverse populations.
• Basic Technical Proficiency: Comfort using basic office software (including standard email and spreadsheet applications) and operating standard office equipment (scanners, computers).
• Attention to Detail: Strong organizational skills with the ability to sort, file, and review docume