Student Associate (open to work study and non-work study)

Job Posting Title:

Student Associate (open to work study and non-work study)

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 25, 2025

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Position Duration:

Expected to Continue Until May 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

UT Learn and LinkedIn Learning are free professional development programs offered to student employees, as well as the SEED Programs under the Student Employment Office:

https://hr.utexas.edu/learning-development

https://www.linkedin.com/learning/?u=36306084

https://hr.utexas.edu/student/SEED

https://hr.utexas.edu/student/SEED/seed-workshops

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Purpose

The College of Liberals Arts Dean’s Office is seeking a Student Associate to assist our office with administrative functions. The primary goal of this position is to aid and support the Dean’s Office Administration in the College of Liberal Arts. The position will provide customer service to students, staff, and faculty over the phone, through email, and online using our virtual communication platform, as well as greet in-person as needed.

All Work-study students are encouraged to apply for the opportunity; however, the position is also open to non-work study students.

Responsibilities:

• Front Desk Operations (Perform office opening and closing procedures; Answer and redirect phone calls as needed; Greet and assist visitors; Mail intake, package handling, and redirecting)
• Dean’s Office Administrative Support (Manage COLA admin email and calendar; Manage conference room calendar scheduling, reservation requests, cleanings before and following meetings, and other related tasks; Manage Dean’s Office loaner technology (OWLs & Laptops); Oversee check ins and outs, administer system updates, etc.)
• Business Processes (Oversee and maintain supplies for kitchen and office.; Process related purchasing tasks as requested; Process vouchers; Manage and maintain COLA Listservs.)
• Dorothy L. Gebauer Building Support (Submit work orders and support facility maintenance needs; Prepare and track key request forms; Assist Building Manager in checking fire extinguishers, equipment, etc.; Provide inventory support (scanning items in the building) as requested.)
• Provide event support for the Office of the Dean as needed.
• Other duties as assigned.

Required Qualifications:

In-person position; must be available for onsite work. Demonstrated customer service abilities. Excellent verbal and written communication skills. Strong organizational skills. Ability to multitask in a fast-paced environment and safeguard confidential information.

Preferred Qualifications:

Proficient in Microsoft Office (notably Microsoft Outlook). Experience in an office setting.

Salary

$15.00 per hour

Scheduled Weekly Hours

15 – 20 hours per week depending on office needs

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicabl