Administrative Assistant for Nursing

Job Summary

Under the supervision of the Undergraduate Academic Director of the School of Nursing, Tradition Campus, the administrative assistant/receptionist performs duties relative to service of students, faculty, staff, and the general public in carrying out functions of the School of Nursing.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position.  Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties. All duties and responsibilities listed below should be performed in an effective and efficient manner.

• Assist the university in implementing the Statement of Purpose
• Assist the university in implementing the long-range institutional and financial plans
• Assist the School of Nursing in implementing program in accordance with state and national accreditation standards
• Participate in, or assist with University and School of Nursing in activities as requested by supervisor.
• Greet and assist students, employees and others entering office
• Provide necessary forms to students/employees, and assist with completion of forms
• Serve as receptionist as needed by answering phone, voice-mail, and email for the department and distributing messages as needed.
• Distribute mail
• Produce letters, reports, and minutes from rough drafts utilizing word processing skills.
• Maintain an accurate and complete filling system for students and faculty.
• Assist with revisions and printing requests for the School of Nursing.
• Assist supervisor with preparing faculty contracts
• Organize and maintain student/employee files
• Maintain program, student and employee forms and packets
• Assist supervisor with planning, organizing and recording minutes for monthly faculty meetings.
• Assist supervisor with planning recruitment, graduation and community of interest events.
• Assist supervisor with processing purchase orders, check requests and mileage reports
• Assist supervisor with printing and mailing student information, orientation, and admission information.
• Assist supervisor with planning and coordination of student and faculty orientations
• Track and organize program applications
• Maintain an effective working relationship with University personnel, students and the community
• Maintain a clean and organized working environment
• Demonstrate exceptional adherence to work schedules
• Demonstrate exceptional adherence to University and School of Nursing Policies/procedures.
• Assist supervisor with additional tasks as assigned

Required Qualifications

• Ability to use common office productivity software, including Microsoft Office suite (Word, Excel, and Outlook).
• Ability to learn WCU’s student database software 
• Ability to simultaneously handle multiple tasks, solve practical problems and deal with a variety of situations and people
• Ability to respect and adhere to the strict confidentiality requirements of the School of Nursing
• Ability to make mathematical computations quickly and accurately