Administrative Assistant

Program Overview:
The Fulton County Clubhouse for Youth is a place where adolescents, ages 13– 17, can spend their out
of-school time learning the tools, coping skills, and socialization strategies to keep them safe and drug
free. Youth participate in life skills groups, social outings, educational supports, career
development/exploration, and other activities that teach them how to maintain a healthy and sober
lifestyle.
Position Summary:
This position provides administrative support for CHRIS 180, consumers, and families. The employee will
work along with the administrative team to assist and support the daily operations of the organization

• Roles and Responsibilities:
  The primary duties include but are not limited to the following:
  Provide positive role-modeling to consumers/families:
  • Promote healthy boundaries.
  • Reinforce socially acceptable behaviors (manners, eating habits, safety)
  • Reinforce thoughtful decision-making skills.
  Demonstrate customer service:
  • Always promote a positive image of CHRIS180.
  • Maintain a pleasant disposition.
  • Handle a fast-paced work environment.
  Work as a contributing and collaborative team member:
  • Respond to consumer, referral, and peer needs in a timely fashion.
  • Answer telephone calls and emails accordingly.
  • Respond to requests for information from stakeholders in a timely fashion.
  Administrative Requirements:
  • Answer calls for Program Director in a timely manner and follow-up as needed within 24 hours  
  • Monitor the Program Directors emails to ensure responses are timely.
  • Assist in monitoring timelines and priorities of the organization and Program Director.
  • Develop agendas presentations and coordinate documents as required.
  • Keep the Program Director organized including managing the Directors calendar and office.
  • Handle and prioritize incoming and outgoing mail.
  • Assist with the facilitation of electronic and traditional means of communication.
  • Demonstrate excellent organizational and time management skills.
  • Maintain an accurate filing system.
  • Type and proofread all documents and materials to release.
  • Maintain accurate notes and minutes for all meetings (Board meetings, Governance meetings).
  • Prepare correspondence including letters, memorandums, and reports.
  • Book travel, maintain complex meeting schedules, provide travel folios.
  • Assist with special projects for the organization as needed.
  • Assist with developing timelines for COA accreditation, client, employee, stakeholder, and board
  • Manage and maintain the organizations vendor accounts.
  • Provide receipts and purchase orders to accounts payables for processing.
  • Prepare necessary forms for internal and external entities.
• Qualifications: