Laboratory Business Manager

Position Summary

This Laboratory Business Manager will function as the Laboratory Business Manager for both the Clinical and Anatomic divisions of the Department of Laboratories. The position reports to the Associate Vice President of Operations. This position includes but is not limited to supply and expense budgeting, cost reduction initiatives, capital equipment procurement, development and management of reference lab contracts and vendor supply agreements, Inventory management, and Lawson procurement system oversight.

Duties of a Laboratory Business Manager may include the following but are not limited to:

• Preparation, implementation and monitoring of the S&E (OTPS), recharge, and capital equipment budget. Provide budget reports and analysis as assigned. Analyze monthly Financial Management Reports and Financial Laboratory Variance Reports. Identify causes of variances and identifies corrective actions, including the implementation of new processes. Develop, update, and maintain relevant Department of Laboratories Crystal reports to assist in the fiscal analysis and purchasing functions. Develop and submit budget adjustment forms for laboratory accounts as required. Performs business analysis and develops business plans as assigned.
• Assume leadership role in internal S&E cost savings initiatives. 
• Manage capital equipment procurement and budget. Establish and maintain equipment service contracts and lease agreements according to all relevant regulations and statutes.  Work with Biomedical Engineering Department to resolve equipment problems and maintain required equipment records. Monitor all Laboratory service contract performance. Work with purchasing to resolve any issues with vendors. Oversee biological safety cabinet certifications and repairs. Ensure that all equipment is maintained as per NYS DOH and CAP requirements.
• Oversee the development of reference laboratory requisitions to Purchasing Department. Develop RFPs, RFIs or bid specifications as needed. Manage RFP, RFI, or bid process from initiation of request to final award. Work with Purchasing Department, vendors, and end users to expedite process within NYS procurement regulatory requirements. Monitor invoice approval process to ensure proper use of funding.
• Oversee the development of blanket and standing order requests to Purchasing department. Monitor optimization of NYS and Group Purchasing Organization contract pricing. Oversee procurement process for reagents and supplies to ensure timely ordering, shipment and delivery. Oversee invoice payment process to assure avoidance of credit holds and minimize lapsing funds and late payment interest charges. Monitor change order process to ensure that all unnecessary funds are removed from orders as needed.
• Assists in recruitment and supervises ancillary personnel involved in requisitioning, acceptance and distribution of laboratory reagents, supplies, and equipment. Oversee maintenance of the laboratory storeroom.   Oversee optimal laboratory inventory management levels with a goal to minimize ordering, holding, and shortage costs.  Oversee laboratory records retention in compliance with all relevant regulations.
• Coordinate Lawson System usage for Laboratory accounts. Provide assistance as needed to Laboratory Lawson users. Resolve Lawson related problems as needed.
• Participate in process improvement initiatives on a regular basis eq. ICAP. Utilizes customer service skills for the delivery of services to internal and external clients. Complete administrative projects as assigned. Ensures staff adherence with all compliance plans as established. Represents the Department of Laboratories on internal CQ teams, users' groups, task forces and committees as assigned.
• Represent the Department of Laboratories at the hospital-wide Product Management Committee. Prepare and present new requests to the committee for approval. Monitor all requests from other hospital departments and determine impact on laboratory operations. Address issues with committee as required.

• Develop and implement performance metrics for QAPI-contracted services; conduct quarterly vendor evaluations using data-driven analysis to assess service quality, c