City Clerk Business Licensing Receipts Clerk

Business Licensing and Receipts Clerk

JOB TITLE:                 City Clerk Business Licensing Receipts Clerk

CLASSIFICATION:   Non-Exempt

DEPARTMENT:        City Clerk

SUPERVISOR:          City Clerk and Deputy City Clerk

SALARY;                    $36,135 to $43,362 Annually

GENERAL JOB DESCRIPTION                                                                                                

This position assists the Business Licensing and Receipts Clerk II in administering the City’s Business Licensing Program. Performs a variety of clerical and technical work for the City Clerk Division, under the supervision of the Deputy City Clerk or City Clerk, involving issuance and recording of applicable business licenses and permits, and issuance and recording of cash receipts for the City; assists with records management area; provides information and assistance to the public and City staff.

PRIMARY DUTIES AND RESPONSIBILITIES                                                                              

• Administer the business license program including guiding new applicants through the process.
• Interpret and explain business license requirements to business owners and representatives.
• Assist with receiving, processing, and issuing receipts for monies to be credited toward various City revenue accounts including special taxes, franchises, leases, accounts receivables and special projects.
• Provide accurate and efficient data entry for recording and managing license and permit files and issuance of cash receipts through computerized programs as assigned.
• Respond to public and City staff inquiries in a courteous, professional, and timely manner.
• Provide information and assist with various office activities of the City Clerk Division, including legislative and administrative records, business licenses/permits, cash receipts, and general City operations inquiries.
• Answer the telephone and provide front counter assistance to the public and co-workers; take messages and transfer calls to appropriate personnel; provide information on departmental and City policies and procedures.
• Sort and distribute Division mail and other communications.
• Perform a variety of general clerical duties including typing, filing, processing, and managing records; prepare a variety of reports, correspondence and documents from rough drafts or verbal instruction.
• Operate a variety of communications and office equipment including a multi-line telephone; photocopier; facsimile, computer and scanning/imaging equipment, and various computer software.

SECONDARY DUTIES AND RESPONSIBILITIES                                                                                                               

• Review and confirm business licensing and permitting applications and supporting documentation are complete and comply with regulations and procedures.
• Perform other duties and responsibilities as required.

KNOWLEDGE, SKILLS AND ABILITIES                                                                            

• Modern office procedures, methods, and various computer equipment and software.
• Records management principles and practices involving indexing, filing, and file organization.
• Microsoft Office, and Internet based software.
• English usage, writing, spelling, grammar, and punctuation.
• Practices and techniques resulting in positive public relations and customer service.
• Pertinent state and local laws, codes, and regulations.

• Create, compile, organize and maintain a variety of records and records systems.
• Cash receipting practices; manage and balance cash drawer; make change for transactions.
• Perform responsible clerical and tec