Admissions and Recruiting Specialist, Pharmacy

Job Summary

Under the supervision of the Dean and in coordination with the Assistant Director of Admissions, Marketing & Recruiting, the WCU School of Pharmacy Admissions Specialist is responsible for supporting the functions of admissions and recruiting, particularly by recruiting students and assisting with School of Pharmacy admissions documents/records.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position.  Duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.

• Assist the university in implementing the statement of purpose
• Assist the university in implementing the long-range institutional plan
• Develop an annual recruitment plan focusing on developing partnerships with primary and secondary educational institutions and community partners within an assigned territory.
• Attend in and out-of-state recruiting events with some overnight trips to colleges/universities to recruit students for WCU School of Pharmacy. Record and follow-up with all leads after each event.
• Cultivate and maintain relationships with guidance counselors and advisors at the most promising educational institutions within our region. Conduct routine planned visits to strengthen these relationships.
• Schedule and provide campus tours for prospective students, members of visiting institutions, and Interview Day attendees.
• Counsel prospective applicants and help guide students through the WCU and PharmCAS admission processes.
• Assist in the creation and acquiring of promotional materials.
• Mail and email prospective and accepted student packets and assist with mass communications campaigns to prospective students
• Assist in planning and execution of tasks or events sponsored by the School of Pharmacy, Admissions, or University to achieve established campus goals.
• Assist in processing all required student admissions documents and transcripts, entering documents into the University’s student management system (i.e. CAMS), creating reports and filing materials.
• Assist with social media marketing.
• Organize and attend admissions and recruiting meetings.
• Create, transcribe and distribute meeting agendas and minutes.
• Perform other tasks as assigned.

Required Qualifications

• Prior experience and familiarity with Microsoft Office Professional software.
• Computer networking skills to participate in virtual meetings and recruiting activities.
• Flexible schedule amenable to travel within the United States.
• Experience in proofreading and editing.
• Punctual and able to work required hours.
• Excellent interpersonal and organizational skills.
• Ability to work independently, complete multiple assignments, meet deadlines, exercise good judgment, demonstrate tactfulness and discretion, and maintain confidentiality.
• Excellent verbal, written communication and multi-tasking skills.
• Ability to solve problems effectively.

Preferred Qualifications

• Associate’s degree or higher in Marketing, Business Administration, Public Health, or Education-related fields preferred but not required.
• Experience in admissions or related university function particularly in a professional health sciences program (pharmacy, nursing, medicine, etc.) is preferred.

Physical Demands

• Must possess mobility to work in a standard office setting and to use standard office equipment including a computer and 10-key calculator.
• Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.
• Must have the ability to sit for extended periods of time.
• Must have strength and agility to move files, paper boxes, and minor office equipment.
• Must be able to drive and travel by car both in and