Administrative Assistant

Brookhaven National Laboratory (BNL) is seeking an organized and detail-oriented Administrative Assistant to support the Computing and Data Sciences Directorate. This position works with minimal supervision, manages multiple priorities simultaneously, and interacts regularly with internal and external stakeholders, including senior management, collaborators and visitors.

The ideal candidate will demonstrate strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, service-oriented environment.

Essential Duties and Responsibilities:

• Provide comprehensive administrative support to management and department personnel.
• Manage complex calendars, schedule meetings, coordinate agendas, and arrange meeting logistics.
• Coordinate domestic and international travel arrangements and process travel reimbursements.
• Process invoices, expense reports, and other financial documentation using Laboratory business systems.
• Coordinate contract, procurement, and vendor documentation, visitor and guest appointments for site access, workshops, conferences, seminars, and special events as required.
• Process and manage departmental purchases through multiple procurement channels, including credit card transactions, eBuy, ePro, pick tickets, and purchase orders, ensuring compliance with Laboratory policies and procedures.
• Exercise, professionalism, and discretion when handling sensitive matters.

Required Knowledge, Skills, and Abilities:

• Some form of office administration training, plus eight years of experience in substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to successfully perform the duties of the position.
• An Associates or Bachelor's degree may offset qualifying experience of 2:1 (experience: college) years.
• Demonstrated ability to perform complex administrative functions with minimal supervision.
• Strong organizational, planning, and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple competing priorities in a dynamic environment.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise sound judgment.