Office Specialist I
State of MaineAbout the role
Location: Augusta,Maine,United States
Department of Health and Human Services (DHHS)
Opening Date: May 29, 2024
Closing Date: June 11, 2024
Job Class Code: 6546
Grade: April 8, 2024
Salary: $18.21/hour-$25.23/hour
Position Number: 03030-3611
Location: Augusta
Job duties and responsibilities:
This full-time position provides advanced office and administrative support work. Duties include:
- Schedule, coordinate and set agendas for meetings.
- Research, compile and analyze complex information for entering into Excel spreadsheets, reports and databases.
- Enter invoices and other data in the State of Maine accounting system.
- Compose, review, edit and approve correspondence using independent judgment, initiative and discretion on varied matters within OADS.
- Communication with the Administrative Hearings Unit on APS-related cases and other OADS matters.
- Complete record retention tasks.
- Complete record request and redaction tasks.
- Coordinate set-up activities for new and exiting employees, which includes completing requests to the Office of Information Technology for computers, telephones and other equipment.
- Perform special projects as they arise.
- Perform other administrative duties such as photocopying, answering phone calls, and preparing and receiving mail.
- Cover for other administrative support staff as necessary.
- Maintain State car schedules.
Minimum Qualifications:
In order to qualify, you must have competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
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Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The Office of Aging and Disability Services (OADS) within DHHS is responsible for ensuring the safety, support and well-being of adults throughout Maine.
Application Information:
Please submit all documents or files in PDF format.
For questions about this position, please contact AnnMarie Stevens at AnnMarie.Stevens@maine.gov. To apply, please upload a current resume, cover letter. To request a paper application, please contact Ashley Smith at Ashley.Smith@Maine.gov.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the
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