Billing Specialist / Accounting Tech I

Overview

The salary range for this position is $20.00 - $23.59 per hour depending upon qualifications and is non-negotiable. 

 

This position is open until filled with first review of candidates on August 12, 2025.

 

WHO WE ARE

Established in 1943, the mission of the SDSU Research Foundation (SDSURF) is to support the research objectives of San Diego State University by helping faculty and staff find, obtain, and administer funding for their research and sponsored programs. SDSU is one of the top public research universities in the nation, furthering discoveries, interventions, and solutions that improve communities and change the world. SDSURF provides the full life cycle of grants services to faculty and staff to further their important work.

 

 

WHAT OUR DEPARTMENT DOES

Financial Services is a major organizational unit responsible for the general accounting function, internal controls, audits, banking services, cash management, investments, cashiering, billing and collections of receivables, administering gifts, bequests and trusts, negotiating and administering facilities and administrative cost recovery rates, annual corporate budget, tax and financial functions, purchasing and payroll functions of the Research Foundation. Responsible for the care, custody and control of all Research Foundation assets. 

 

 

YOUR ROLE IN CREATING THE UNIVERSITY’S PRESENT AND FUTURE

The Billing Specialist / Accounting Technician I position lends support to the Financial Services department. This position prepares invoices and basic financial reports, working closely with other SDSU Research Foundation employees and sponsored research agencies to ensure accurate billing, reporting and timely collection.

Responsibilities

THE WORK YOU WILL DO AND MANAGE

Invoicing 70%

• Set up less complex invoicing files for new funds as assigned. 
• Review grant and contract award documents to determine invoicing requirements. 
• Prepare invoices with support documentation as required using data from various systems (e.g., MyRF, Banner, and Etrieve). 
• Balance expenditures to subsidiary ledger and cash to the general ledger for each fund.
• Verify that indirect collection is accurate. 
• Verify that guidelines are followed and that invoices are timely; adhere to strict deadlines as required by different sponsoring agencies.

 

Financial Reporting 15%

• Responsible for preparing and submitting basic financial reports per sponsor requirements. Includes quarterly, annual, and final reports adhering to strict federal and non-federal deadlines.
• Verify accuracy of indirect collected on financial reports prepared.
• Prepare transmittal correspondence, research problems and perform any necessary follow-up activity required.
• Prepare quarterly, semi-annual, annual and final small business utilization reports.

 

Other Duties 15%

• Contact sponsors on overdue invoices as requested. 
• Review monthly cash balance report to determine which funds have not been invoiced; monitor funds that are closing that have unbilled receivables or cash balances (positive or negative).
• Monitor accounts receivable and cash/negative cash balances on funds that are closing.  
• Serve as back-up for cashier when needed.to include collecting deposits from customers and preparing the daily bank deposit.
• Assist with Department assignments as necessary, including answering telephones on an occasional basis.
• Other related duties and responsibilities as assigned.

Qualifications

THE SKILLS WE NEED

• Knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices to the processing and recording for financial transactions and information
• Experience with Microsoft Excel, Word, and email (Outlook or Gmail).
• Ability to learn and apply laws, rules, and procedures related to governmental accounting; interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw sound conclusions; utilize problem-solving techniques; establish and maintain effective working relationships with others.
• Ability to analyze and interpret which policies and procedures apply to a given situation.
• Ability to organize and plan work including handling multiple priorities.
• Highly motivated self-starter, with a high energy level and strong interpersonal skills. 
• Ability to work independently and effectively with a minimum of supervision.
• Ability