Program Assistant ERSEA North Hollywood

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $22.65 - $23.84 PER HOUR

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

HEAD START

Through our Head Start and Early Head Start programs, we work with children (infant – 5) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.

JOB SUMMARY AND PURPOSE

ERSEA - (Eligibility, Recruitment, Selection, Enrollment and Attendance)

Through our Children Services Division, we work with children (ages 2 – 10) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond.

DUTIES AND RESPONSIBILITIES

• Assist with implementation of the Eligibility, Recruitment, Selection, Enrollment Attendance (ERSEA) plan
• Assist in preparing reports and records on ERSEA activities
• Analyze any pattern of absenteeism that falls below Attends all meetings required by the funding source and agency management; prepares and submits required reports promptly and accurately
• Monitors Child+ database for any possible terminations to ensure full enrollment is reached
• Monitors Child+ database daily attendance to ensure that we meet minimum 85% average daily attendance and meal count to ensure data information is complete & accurate
• Assist in accurately preparing and submitting required reports and administrative forms in a timely manner
• Assist with record keeping of files and monitor family files
• Work closely with Family Advocates and Home Visitors to input data in database
• Work as a team to establish and maintain direct communication channels among the family, program staff, FSS’s, administrative staff and community members;
  • Must use a computerized data system to input, retrieve and update required data;
  • Studies management methods in order to improve workflow and simplify reporting procedures
• Implements program-operating practices, such as record keeping systems, personnel and budgetary requirements, and performance standards and recommends development of new systems or revision of established procedures
• Coordinates collection and preparation of operating reports, such as time-and-attendance records, termination, new hires, transfers, budget expenditure, and statistical records for performance data
• Type correspondences, reports, memorandum, proposals, and financial statements. Maintains informational and/or operational records
• Other duties as required and is subject to change at any time

Qualifications

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Valid California driver’s license and access to dependable automobile with adequate insurance in order to make home visits and/or to travel to different school and office sites

HEALTH REQUIREMENTS:

• Proof at the time of hire
  • TB clearance within 6 months prior
  • Annual Influenza vaccination (between Aug 1 – Dec 1)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
  • Able to lift up to 50 lbs.
  • Frequently kneel and squat
  • Ability to move quickly

EDUCATION:

• High School Diploma/ GED Equivalent

EXPERIENCE:

• Minimum of 1 year of general office, administration and/or clerical experience or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement

PREFERRED QUALIFICATIONS:

• 2 years of general office, administration, and/or clerical experience
• Bilingual in English and Spanish (written and verbal)

Volunteers of America is an Equal Opportu