Employment & Talent Acquisition Specialist

Under the general supervision of the Manager of Employment & Talent Acquisition, this position provides comprehensive program support for the Office of Human Resources with a primary focus on talent acquisition, employment, and onboarding for non-faculty roles—including staff, student employees, special consultants, emergency hires, and management personnel. The incumbent is responsible for administering and coordinating recruitment and employment-related activities in accordance with established CSU policies, collective bargaining agreements, employment laws and regulations, and best practices. This role involves performing confidential work in support of management’s position in collective bargaining and meet-and-confer processes. Additionally, the position serves as a resource to administrators, hiring managers, and staff by offering guidance on employment practices, recruitment strategies, and onboarding procedures. The incumbent also contributes to ongoing process improvements, compliance initiatives, and outreach efforts to support the university’s employment objectives.

• Administer end-to-end recruitment and selection processes for staff and student employee positions.
• Advise hiring authorities and staff on recruitment policies, legal requirements, and best practices.
• Coordinate and consult on recruitment strategies, advertising, outreach, screening criteria, interview questions, and selection procedures to ensure equity and compliance.
• Review employment requisitions, screen applicants, and verify eligibility in accordance with campus policies and collective bargaining agreements.
• Ensure selection processes are job-related, equitable, and legally compliant.
• Provide guidance on hiring decisions, internal candidate non-selection, and appointment procedures.
• Collaborate with the Classification & Compensation team on salary placements and management compensation requests.
• Prepare employment offer letters and ensure timely and accurate data entry into CHRS/PeopleSoft.
• Maintain recruitment forms, guidelines, and website content; recommend and implement process improvements.
• Represent the university at hiring and outreach events; conduct research on effective outreach methods.
• Coordinate emergency temporary hiring, including candidate sourcing, selection consultation, classification placement, and onboarding.
• Advise management on guidelines, compliance, and contract limitations for emergency hires and casual workers.
• Input new hire and employment transaction data into CHRS (PeopleSoft), verify accuracy, and resolve discrepancies.
• Monitor temporary employment and advise management on employment extensions; process reappointment requests.
• Distribute appointment letters and employment documentation.
• Track, route, and follow up on staff/management/student employment requests and related documentation.
• Review various employment transaction requests, advise management according to collective bargaining agreements, employment regulations, and best practices; process approved employment transactions.
• Track appointments for expiration, support reappointments or separations, and recommend process enhancements.
• Monitor work authorization for non-resident alien employees and advise on updates or renewals.
• Support the onboarding process for all employee categories, including new hire orientation and documentation.
• Process special consultant requisitions, onboarding, and compensation.
• Advise departments on consultant employment practices and manage payroll documentation, including immediate pay and PPT forms.
• Assist in collective bargaining administration, including interpretation of agreements and preparation of data to support management proposals.
• Develop and deliver training materials for hiring events and workshops.
• Participate in system implementations and special projects.
• Provide support to the manager and director with strategic initiatives and data requests.
• Other duties as assigned.

Experience:  Full-time equivalence of two years directly related work experience, which has provided exposur