Sr. Administrative Assistant

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The Department of Medicine, Division of Rheumatology & Immunology  has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work at the UHealth Campus. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  The candidate will provide administrative and clerical support to the Division Chief for Rheumatology at UHealth. Initially this will be 100% in person with the possibility in the future to go to hybrid.

• Responsible for working with the Division Chief in calendar management, scheduling candidates, events, and business-related activities.

• Submits and processes all faculty reimbursements and expense reports (CME and non-CME related) for the Division of Rheumatology; manages and updates CME tracker for all Rheumatology faculty.

• Facilitates the Annual Faculty Evaluation process in conjunction with the Division Chief.

• Facilitates Yearly Grand Rounds for Department Chairman series (Rheumatology only).

• Facilitates APT process for the Division of Rheumatology.

• Facilitates Voluntary faculty appointments and re-appointments on an annual basis for the Division of Rheumatology.

• Draft of original correspondence for Chief Review and signatory (e.g. letter of recommendations, letters to editors, letters responding to donor donations).

• Assists with Division of Rheumatology’s annual report. Tracking awards, pictures, and publications for division faculty.

• Handles urgent patient escalations in collaboration with Practice Manager as necessary.

• Credentialling and recredentialling of providers, maintaining list of licenses, DEAs, Medicaid/Medicare numbers.

• Maintains files for Division of Rheumatology in Box shared folder.

• Maintain CVs and bio sketches for Chief and faculty, enters CVs in digital measures.

• Schedules and prepares for monthly faculty meetings, taking meeting minutes and preparing agendas.

• Facilitates and coordinates rotation for visiting scholars (national and international).

• Planning and coordinating special events.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS 

• High school diploma or equivalent required, Bachelor's degree preferred

• Minimum 3 years of relevant experience, preferred in an academic, healthcare environment. Scientific background or previous exposure to bibliographic review preferred.

• Must demonstrate high level of skill with MS Word, Excel, and Outlook calendaring programs.

• High level of organization skills are needed for this role. Ability to communicate effectively in both oral and written form. Must be able to work with high level of autonomy and independence and manage multiple priorities and projects successfully.  Must demonstrate a high level of organizational and time-management skills as well as ownership and accountability for all responsibilities and activities.  Must be able to problem-solve complex issues.  Must be able and willing to work and thrive in a fast-paced environment, and to interact successfully with internal and external customers and co-workers at all levels of the organization.  Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.

​Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one mill