Accounting Assistant IV, School Nutrition Program

Salary Schedule Range

 

Summary

Performs extensive accounting functions related to the assigned area for the School Nutrition Program, using a wide variety of accounting skills

Essential Duties

• Examines, codes, verifies, balances, and reconciles various types of transactions, listings and invoices, vouchers and reports
• Develops and prepares complex reports including estimates and forecasts and income and expenditure reports as needed by the Executive Directors, Coordinators, and Area Supervisors
• Verifies accuracy of data received, runs macros to format, and transmits meal count claims and financial records to the State monthly before deadline
• Prepares balance sheet, profit and loss, and documentation of revenue and expenditures for schools monthly
• Prepares regular, adjusting and closing journal entries for submission to the Fulton County Accounting Department for upload on a monthly basis
• Keys and maintains financial records and management data for each school monthly as required by Federal, State and Local regulations and policies
• Tracks and analyzes management data to support Area Supervisors by the established deadline for school level cost such as: food, non-food, equipment and other products
• Performs monthly audit verification on all claim and financial data
• Processes vendor invoices by checking for accuracy and completeness Identifies discrepancies and determines alternative courses of action
• Consolidates, checks, and downloads weekly orders for all schools and distribute to vendors
• Works with contacts outside immediate work area for such purposes as obtaining, verifying, or providing information concerning accounting documents as needed
• Utilizes comprehensive knowledge of accounting practices and procedures to prepare reports, and review records
• Manages allocations and distribution of USDA foods in accordance with menus weekly
• Communicates with managers and vendors regarding shortages, invoice errors, delivery issues, recalls, substitutions, and all other pertinent information
• Maintains an electronic file of all food substitutions Maintains documentation for recalls, vendor complaints, physical hazards, USDA foods, bid documents, etc. for audit purposes
• Creates training materials for School Nutrition managers in related field
• Updates and posts products, prices, and vendor codes in School Nutrition ordering systems as they occur
• Works directly with School Nutrition Coordinator to ensure accurate data is available in accordance with established timelines
• Acts as a liaison with the Fulton County Accounting Department
• Maintains various spreadsheet and word processing documents, as well as exercising problem-solving skills as required
• Performs other duties as assigned by the appropriate administrator

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None requiredMust be willing to acquire additional training as directed by manager

Experience Qualifications

Minimum 2 years of experience working in an accounting related field; Experience in developing Excel spreadsheets, constructing formulas for reports and data collection

Knowledge/Skills/Abilities

• Requires knowledge of department policies, procedures, and acceptable office practices
• Relevant training/experience with data entry and information retrieval from computerized accounting system
• Comprehensive knowledge of accounting practices and procedures to determine proper entries, prepare reports, and review records to possibly determine causes and results
• Proficient in the use of ten-key calculator, keyboarding, and writing skills
• Working knowledge of and experience with Microsoft Office
• Must be able to exercise problem solving skills as required
• Ability to successfully manage multiple tasks, projects, and responsibilities
• Ability to work independently and as a team member
• Ability to deal courteously and efficiently with vendors, staff, coworkers and customers
• Good organizational skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment