Administrative Assistant II for Strategic & Personal Communication

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrative Assistant II serves the Department of Strategic & Personal Communication.

• Maintains Department Chair's schedule and coordinates appointments.

• Greets visitors and provides professional, courteous assistance.

• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.

• Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.

• Schedules, records, compiles, transcribes, and distributes minutes of meetings.

• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.

• Reserves rooms using 25Live.

• Maintains a clean and organized academic office environment.

• Trains and becomes proficient in Liberty University systems and software.

• Supports and supervises HR hiring procedures.

• Performs other duties as assigned.

• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Admin I

• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Maintains a positive workplace environment.
• Orders and maintains office supplies and equipment in BuyLU.
• May use Workday to hire student workers and GSAs and approve student worker time.
• May have procurement duties and check budgets in Banner.

Admin II

• Manages hiring process for student workers and possibly GSA/TA, staff, and faculty in Workday.
• Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers and staff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.

SUPERVISORY RESPONSIBILITIES  

Admin II: Supervises student workers and may approve time for staff.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Admin II

• 3-5 years administrative experience with finance/business and personnel management and bachelor’s degree required; OR 5-10 years office/administrative experience with finance/business and personnel management.
• Some college attendance or professional work experience in a higher educational setting required. Prior experience with Liberty University systems is helpful.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational and problem-solving skills and previous event planning experience required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on e-mail and MSTeams.
• Possess public communication skills that allow professional representation of Liberty University. Able to be a team player but exercise initiative and good judgment.
• Able to set priorities and manage multiple tasks with efficiency and good organizational skill.
• Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required. Must have a working knowledge of Excel and become proficient at new systems.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop to conduct business.
• Regularly lift ten or fewer pounds