Administrative Coordinator

Responsibilities

• Provide administrative support to Director, Assistant or Associate Director
• Acts as a liaison with other departments, Funds, Trustees, Union, staff, members, outside agencies, and the general public
• Create, review and edit correspondence, policies, procedures, presentations and outreach materials as per the direction, or on behalf of the Director, Associate or Assistant Director
• Vet and address calls, as appropriate, for the department; resolve complaints and respond to inquiries on the telephone and in person with visitors to the department within the scope of information and authority, and refer to others, as appropriate
• Create and maintain physical and electronic files for the department
• Maintain employer and union lists for relevant bargaining units and ensure records are current and accurate
• Maintain staff in/out calendar, PTO requests and record weekly timekeeping
• Record and maintain an accurate tracking and reconciliation of various processes (i.e., expenses, outreach efforts, travel and credit card, etc.)
• Transcribe, circulate, revise and distribute minutes from meetings    
• Manage and update meeting schedules and maintain inventory of meeting materials (e.g. folders, binders, and etc)
• Provide information and assistance to employees, members, trustees and the public in a courte