Accounts Payable/Receivable Specialist

Description

WGA is a Houston-based professional consulting firm that was founded in 2007, WGA has experienced steady growth in a competitive market. This expansion is a result of our strong commitment to our clients providing them with the highest quality of work and service. We built our practice on the foundational beliefs that creative design drives successful projects, and that collaborative working relationships with municipalities, permitting authorities and local and state agencies yield tangible results throughout the development process. Our extensive range of experience includes industrial, commercial, large mixed-use, energy, hospitality, healthcare, education, municipal and multi- and single-family residential projects. From large-scale industrial projects to preliminary feasibility studies, our goal is to provide value through creative and cost-effective design solutions. We have 4 locations across Texas: Houston, The Woodlands, Austin and San Antonio. 

RESPONSIBILITIES

We are seeking a detail-oriented and organized AP/AR Specialist to join our accounting team. The ideal candidate will handle WGA’s financial transactions, ensuring accuracy, efficiency, and compliance with relevant regulations. This role requires a strong understanding of accounting principles, excellent communication skills, and the ability to work collaboratively in a fast-paced environment.

ACCOUNTS PAYABLE:

· Process vendor invoices accurately and efficiently.

· Ensure appropriate W9s are on file for all vendors.

· Match invoices with orders and receiving documents.

· Process and audit expense reports.

· Enter non-project-related vendor invoices (e.g., rent, postage machine, business development).

· Ensure timely payments to vendors and resolve any discrepancies.

· Reconcile vendor statements and maintain good relationships with suppliers.

· Administer Master Service Agreements (MSA).

· File vendor checks/invoices and deposit logs.

· Follow up on subcontractor invoices as needed (refer to Project Accountant).

· Mail out weekly vendor checks.

· Assist with month-end closing processes related to accounts payable.

ACCOUNTS RECEIVABLE:

· Prepare aging reports and assist in collection efforts as needed.

· Follow up on overdue payments and communicate with clients regarding payment status.

· Apply client receipts

GENERAL ACCOUNTING:

· Set up projects in Deltek Ajera.

· Process Certificates of Insurance (COIs) for clients as required.

· Handle end-of-year 1099 filing in the Houston office.

· Assist with month-end and year-end financial close processes.

· Assist in preparing financial reports and analysis.

COMPLIANCE AND DOCUMENTATION:

· Ensure compliance with company policies and relevant accounting standards.

· Maintain organized and accurate financial records, both electronic and physical.

· Assist with audits by providing necessary documentation and explanations.

CROSS-FUNCTIONAL COLLABORATION:

· Collaborate with other departments to resolve issues and improve processes.

· Communicate effectively with internal stakeholders and external parties as needed.

Requirements

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• 2+ years of experience in accounts payable, accounts receivable, or general      accounting.
• Proficiency in accounting software (Deltek Ajera preferred) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry and financial analysis.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Understanding of relevant accounting principles and regulations.
• Experience with reconciliation processes and financial reporting is a plus.

EEO STATEMENT

WGA, LLP is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLP does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement