Business Administrator I

The Business Administrator I position provides construction accounting and reporting support through the administration of accounts payable, accounts receivable, budget setup and closeout and related transactions within the Administrative Services Business Center (ASBC).

Manage the full accounts payable cycle from requisition requests to change orders, receipt of invoices to payment; including logging and reviewing invoices, matching to purchase orders, obtaining approval, and entering the invoices into the accounting system per service level agreement timelines. Thoroughly review Requisition, Change Order/Additional Service Authorization requests and invoices for adherence to USF policies and appropriate documentation.  Submit new supplier requests. Communicate with departments and suppliers to obtain required documentation and approval.  Investigate and resolve issues associated with processing of purchase orders and change orders working with departments and suppliers as needed. Maintain spreadsheets tracking requisitions to purchase orders and invoice payments. Resolve budget error issues with appropriate department contacts. Process payment requests, reimbursement requests, and deposits as needed. Track all required performance and payment bonds and notice to owners in accordance with capital program. 

Oversee and reconcile cash transfers and collections for designated construction funds such as UMSA, USF Foundation, ensuring accurate financial monitoring and reporting. Communicate project cash position to USF stakeholders including updates to dashboards. 

Establish project budget in financial system and finalize project closeout memos, including detailed completion of required sections, to support project reporting and compliance. Prepare, manage, and distribute major project status reports for USF Systems and organizational leadership, providing comprehensive updates on project progress and financial status. 

Performs other duties as assigned.

Minimum Qualifications:

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.

Preferred Qualifications:

Bachelor's degree in Business Administration, Accounting or Finance or related field and three years of professional administrative or fiscal experience. Familiar with FAST, Finance Mart, Oracle and other university applications.

Special Skills:

Thorough understanding of general accounting principles. Intermediate proficiency with a strong emphasis on Microsoft Excel. Adherence to tight deadlines and quick turnaround for accounting deliverables. Strong organizational skills and ability to develop and maintain an organized structure, ability to work collaboratively in a dynamic environment where adaptability is imperative. Accurate with strong attention to detail. Strong written and oral communication skills. Ability to effectively present information and respond to questions.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conferen